$42,627 TO $69,274 (CL 23)*

SAN FRANCISCO, CA

Are you interested in a position that supports the federal Judiciary's mission of ensuring equal justice under the law? The Records Assistant works as part of the Materials Unit to ensure that judges, the bar and the public receive accurate and complete case records in preparation for an appeal. The record consists of all case-related documents filed with the originating court, including the notice of appeal, motions, orders and decisions.

REPRESENTATIVE DUTIES

• Order records from the originating court and review for completeness. Order State-lodged documents. Enter data concerning the receipt, distribution and return of district court records. Distribute materials as needed.
• Identify, retrieve, manage and file records that may exist in either electronic or paper format; review those records for completeness; troubleshoot when the record cannot be located; and ensure timely delivery to the requestor.
• Analyzes and documents procedures and best practices within the unit.
• Prepare and file Orders requesting materials.
• Store, scan, print, and route records materials and documents to appropriate destination, perform follow up for delivered documents.
• Answer phone and email inquiries from judges, the bar and the public. Assist with troubleshooting the location and content of records.
• Perform additional clerical duties, including general scanning, photocopying, mailing, emailing, filing, document delivery, and faxing.

REQUIRED AND PREFERRED QUALIFICATIONS

• High school graduation or equivalent, plus two years of general work experience;
• Bachelor's degree strongly preferred and may be substituted for general work experience.
• Working knowledge of Windows-based and browser-based applications.
• Experience with word processing applications and PDF documents.
• Excellent communication and interpersonal skills.
• Flexibility, strong organizational skills and attention to detail.
• Ability to streamline procedures and processes.
• Ability to manage and prioritize workflow.
• Ability to work within and positively contribute to a team environment.
• Prior legal experience, familiarity with legal concepts and documents preferred.

TOTAL REWARDS AND WORK-LIFE BALANCE

• Salary*: Depending on qualifications and experience, $42,627 to $69,274 (CL 23)  
• Time off: 13 vacation days; 13 sick leave days; 10 paid holidays
• Benefits: Employer subsidized health and life insurance plans. Dental, vision, flexible spending account, long-term care plans available. Employer sponsored pension plan and supplemental retirement contribution plans with employer match.
• Other Perks:  Telework opportunities, eligibility for Public Service Loan Forgiveness Program, mass transit subsidy, reasonable work hours, team environment, creative people, and enhanced vacation accrual based tenure.

HOW TO APPLY

Please submit an application package through the Court's Career Portal that includes:

1. cover letter detailing your qualifications and experience performing the representative duties and,

2. current resume.

NEXT STEPS

Priority given to applications received by August 13, 2021.

If selected for an interview, tentative interview dates include the week of August 19, 2021.

Video conference interviews available.

Position open until filled.

CONDITIONS OF EMPLOYMENT

U.S. citizen or a permanent resident in the process of applying for citizenship. Direct deposit of pay required. Provisionally hired pending results of background investigation and fingerprinting. Positions with the U.S. Courts are at-will, excepted service appointments, and may be terminated with or without cause by the Court. Employees are required to adhere to the Code of Conduct for Judicial Employees.

The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, for any reason including, but not limited to, budgetary issues. Said modifications may occur without prior written or other notice.

EQUITY FOCUSED EMPLOYER

We value diversity and are committed to equity and inclusion in our workplace. The 9th Circuit encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran's status, disability, religion, and socio-economic circumstance.