The Judicial Assistant (JA) is a permanent staff member in the Judge's chambers. The successful candidate will be professional, organized, proficient in writing and editing, have a pleasant and positive attitude and the ability to act as the institutional memory of a small office with a staff of law clerks that turns over annually, and will possess the initiative to ensure smooth-running operations in the Judge's absence.
The JA will provide a variety of administrative, paralegal, and legal secretarial support services for Judge Nelson and his law clerks including: receiving and assisting visitors; answering and screening phone calls; preparing correspondence and reports; helping the Judge manage his involvement with various judicial committees and events; and maintaining office functionality, from ordering supplies to coordinating technical assistance.
The JA is also responsible for the administrative aspects of preparing the Judge for calendar. These include performing case checks for potential conflicts of interest, organizing calendar materials, acquiring and returning court records, reminding clerks of critical deadlines, maintaining a database, preparing expense reports, making travel arrangements, filing, and submitting the Judge's annual financial disclosure
Bachelor's degree from an accredited college or university preferred but not required
Two years of secretarial or legal processing experience.
Must possess a strong legal, administrative or paralegal background. Excellent command of English grammar and spelling.
Excellent organization, communication and administrative skills. Computer proficiency with word processing, email, legal research and database maintenance.
Proficiency with making travel arrangements and submitting expense reports.
Ability to work collegially in a small working environment.
Integrity, character, and good judgment.
*SALARY: DEPENDING ON QUALIFICATIONS AND EXPERIENCE:
FOR GRADE JS 8: 2 years of general work experience, plus 3 years of specialized work experience (legal, paralegal or law office work)**
FOR GRADE JS 9: 1 additional year of specialized work experience.**
FOR GRADE JS 10: 2 additional years of specialized work experience.**
FOR GRADE JS 11: 3 additional years of specialized work experience.**
**A college degree may be substituted for general work experience; legal or paralegal training may be substituted for up to 2 years of specialized work experience.
Salary: depending on qualifications and experience, $46,572-$80,912 (JSP Grade 8 - 11);
Time off: up to 13 days of vacation and sick leave accrual per year; 10 paid holidays;
Benefits: employer subsidized health and life insurance plans. Dental, vision, flexible spending account, long-term care plans available. Employer sponsored pension plan and supplemental retirement contribution plans with employer match (similar to 401(k)).
HOW TO APPLY AND REQUIRED DOCUMENTS
PLEASE SUBMIT AN APPLICATION PACKET THROUGH THE COURT'S CAREER PORTAL THAT INCLUDES: (1) COVER LETTER; (2) RESUME; (3) WRITING SAMPLE; (4) 2 LETTERS OF RECOMMENDATION. APPLICANTS MISSING REQUIRED DOCUMENTS WILL NOT BE CONSIDERED.
INITIAL APPLICATION REVIEW: JUNE 21, 2019 THROUGH JULY 12, 2019.
IF SELECTED FOR AN INTERVIEW, TENTATIVE INTERVIEW DATES INCLUDE THE WEEK OF JULY 29, 2019.
CONDITIONS OF EMPLOYMENT
U.S. citizen or a permanent resident in the process of applying for citizenship;
Direct deposit of pay required;
Provisionally hired pending results of background investigation and fingerprinting;
Positions with the U.S. Courts are at-will, excepted service appointments, and may be terminated with or without cause by the Court.
EQUAL OPPORTUNITY EMPLOYER.