$60,866 - $105,733* (JS 8 – JS 11)

SAN FRANCISCO, CA

POSITION OVERVIEW

The Judicial Assistant (JA) is a permanent staff member in the Judge's chambers.  The successful candidate will be professional, organized, proficient in writing and editing, have a pleasant and positive attitude and the ability to act as the institutional memory of a small office with a staff of law clerks that turns over annually, and will possess the initiative to ensure smooth-running operations in the Judge's absence.

The JA will provide a variety of administrative, and legal administrative support services for Judge Bea and his law clerks including receiving and assisting visitors; answering and screening phone calls; preparing correspondence and reports; helping the Judge manage his involvement with various judicial committees and events; coordinate the Judge's personal travel schedule, and maintain office functionality, from ordering supplies to coordinating technical assistance.

The JA is also responsible for the administrative aspects of preparing the Judge for calendar. These include performing case checks for potential conflicts of interest, organizing calendar materials, acquiring, and returning court records, reminding clerks of critical deadlines, maintaining a database, preparing expense reports, making travel arrangements, filing, and collecting and submitting information for various required annual disclosures.

REQUIRED QUALIFICATIONS

• Associates degree.
• Bachelor's degree from an accredited college or university preferred but not required.
• Two years of secretarial or legal processing experience.
• Must possess a strong legal, administrative, or paralegal background. Excellent command of English grammar and spelling.
• Excellent organization, communication, and administrative skills.
• Computer proficiency with word processing, email, legal research, and database maintenance. Will coordinate with the court's tech support.
• Proficiency with making travel arrangements and submitting expense reports.
• Ability to work collegially in a small working environment.
• Integrity, character, and good judgment.

*Salary: Depending on qualifications and experience:

• FOR GRADE JS 8: 2 years of general work experience, plus 3 years of specialized work experience (legal, paralegal or law office work).**
• FOR GRADE JS 9: 1 additional year of specialized work experience.**
• FOR GRADE JS 10: 2 additional years of specialized work experience.**
• FOR GRADE JS 11: 3 additional years of specialized work experience.**

**A college degree may be substituted for general work experience, legal or paralegal training may be substituted for up to 2- years of specialized work experience.

TOTAL REWARDS

SALARY: depending on qualifications and experience, $60,866 - $105,733* (JSP Grade 8 - 11).

TIME OFF: 13 days of paid vacation for the first three years, increasing with tenure thereafter, 13 sick days accrued per year, 11 paid holidays.

BENEFITS:

• Federal pension plan and optional employer-matching Thrift Savings Plan (like a 401K).
• Choice of a variety of employer-subsidized federal health and life insurance plans. Optional dental, vision, and long-term care coverage.
• Flexible spending account to pay out-of-pocket health and dependent care expenses with tax-free dollars.

OTHER PERKS: Eligibility for Public Service Loan Forgiveness Program; public transit subsidy; alternate work schedules & work from home; and reasonable work hours.

HOW TO APPLY AND REQUIRED DOCUMENTS Please submit a PDF application through the Court's Career Portal that includes:

(1) A cover letter.

(2) A resume.

(3) Two letters of recommendation or two professional references.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

NEXT STEPS

• Priority given to applications received by June 22, 2022.
• Video conference interviews available.
• Position open until filled.

CONDITIONS OF EMPLOYMENT

Must be a U.S. citizen or permanent resident in the process of applying for citizenship. Successful applicants are provisionally hired pending results of background investigation and fingerprinting. Positions with the U.S. Courts are at-will, excepted service appointments, and may be terminated with or without cause by the Court. Employees are required to adhere to the Code of Conduct for Judicial Employees. Direct deposit of pay required.

The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, for any reason including, but not limited to, budgetary issues. Said modifications may occur without prior written or other notice. The court requires all its employees to be vaccinated and boosted against COVID 19 absent an exemption from the requirement based on a documented medical reason or a sincerely held religious belief.

EQUAL FOCUSED EMPLOYER We value diversity and are committed to equity and inclusion in our workplace. The 9th Circuit encourages applications from all qualified individuals and seeks a diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and expression, sexual orientation, age, languages spoken, veteran's status, disability, religion, and socio-economic circumstance.