Job Description
UBC LOCAL 1503 - ADMINISTRATIVE ASSISTANT - OREGON CITY, OR
WE ARE SEEKING A FULL TIME ADMIN ASSISTANT TO JOIN OUR TEAM! YOU WILL PERFORM CLERICAL AND ADMINISTRATIVE FUNCTIONS IN ORDER TO SERVE OUR MEMBERSHIP. WE ARE ASKING THAT APPLICANTS BE FLUENT IN BOTH SPANISH AND ENGLISH.
CARPENTERS LOCAL 1503 ENCOMPASSES OREGON AND SOUTHWEST WASHINGTON MAKING IT ONE OF THE LARGEST LOCALS WITHIN THE PACIFIC NORTHWEST REGIONAL COUNCIL OF CARPENTERS. LOCAL 1503 WAS CHARTERED IN 2011, AND IS HOME TO OVER 4,000 GENERAL CARPENTERS AND COUNTING.
REQUIRED:
• FLUENCY IN SPANISH AND ENGLISH
• THIS IS A UNION NEGOTIATED AND REPRESENTED POSITION. MEMBERSHIP TO TEAMSTERS LOCAL 223 WILL BE REQUIRED UPON HIRE.
JOB HIGHLIGHTS
JOB DESCRIPTION:
SCHEDULE:
• M-F 8:30AM-5:00PM
ABILITY TO COMMUTE/RELOCATE:
• OREGON CITY, OR 97045
• WITH OPTIONS FOR TELECOMMUTING
QUALIFICATIONS
•EXCELLENT VERBAL AND WRITTEN COMMUNICATION SKILLS
•ABILITY TO COLLABORATE AND WORK EFFECTIVELY ACROSS DEPARTMENTS/TEAMS WHILE BUILDING TRUSTED RELATIONSHIPS AND POSITIVELY INFLUENCING OTHERS
•EXCELLENT ORGANIZATIONAL SKILLS AND ATTENTION TO DETAIL
•GOOD PROBLEM SOLVING AND ANALYTICAL SKILLS
•ABILITY TO HANDLE MULTIPLE PRIORITIES AND MEET DEADLINES
•BASIC UNDERSTANDING OF CLERICAL PROCEDURES AND SYSTEMS SUCH AS RECORDKEEPING AND FILING
•ABILITY TO WORK INDEPENDENTLY
•ALSO REQUIRED IS THE ABILITY TO SIT FOR PROLONGED PERIODS OF TIME, LIFT UP TO 50LBS, CLIMB LADDERS AND STAIRS, OPEN FILING CABINETS, AND BEND OR STAND ON A STOOL, AS NECESSARY
•ALL POSITIONS WITHIN THE LOCAL ARE REQUIRED TO SUCCESSFULLY COMPLETE A BACKGROUND CHECK AND REFERENCE CHECKS
•ALL CANDIDATES MUST SUBMIT A RESUME AND COVER LETTER, TO BE CONSIDERED FOR THIS POSITION
•ADMINISTRATIVE: 1 YEAR (REQUIRED)
RESPONSIBILITIES
• ANSWER, SCREEN, AND TRANSFER INBOUND PHONE CALLS
• WELCOME AND DIRECT VISITORS AND MEMBERS
• GENERAL CLERICAL DUTIES INCLUDING PHOTOCOPYING, FAX, AND MAILING
• MAINTAIN ELECTRONIC AND HARD COPY FILING SYSTEM
• RESPONDS TO TIME-SENSITIVE REQUESTS FOR INFORMATION AND ASSISTANCE
• PREPARE AND MODIFY DOCUMENTS INCLUDING CORRESPONDENCE, REPORTS, DRAFTS, MEMOS, AND EMAILS
• CREATE AND MODIFY DATABASES, INCLUDING SORTING, INFORMATION DISSEMINATION, AND REPORTING
• OPEN, SORT, AND DISTRIBUTE INCOMING CORRESPONDENCE AND DELIVERIES
• MAINTAINS OFFICE SUPPLIES AND COORDINATES MAINTENANCE OF OFFICE EQUIPMENT
• CROSS-TRAIN ON ADMINISTRATIVE RESPONSIBILITIES IN OTHER DEPARTMENTS
• PERFORMS OTHER DUTIES AS ASSIGNED
BENEFITS
•HOURLY, NON-EXEMPT POSITION PAY: $26.00-$32.00 PER HOUR
•PAID HOLIDAY, VACATION, AND SICK LEAVE
•PENSION WITH ADDITIONAL RETIREMENT OPTIONS
•DENTAL INSURANCE
•HEALTH INSURANCE
•VISION INSURANCE
POSITION SUMMARY
RESPONSIBILITIES
•THE ADMINISTRATIVE ASSISTANT PERFORMS A WIDE RANGE OF ADMINISTRATIVE AND OFFICE SUPPORT ACTIVITIES FOR THE NORTHWEST CARPENTERS UNION LOCAL 1503 TO FACILITATE THE EFFICIENT OPERATION OF THE ORGANIZATION
•THIS POSITION IS RESPONSIBLE FOR EXCELLENT CUSTOMER SERVICE IN A FAST- PACED, COLLABORATIVE ENVIRONMENT
•THE ADMINISTRATIVE ASSISTANT IS HIGHLY ORGANIZED, RESOURCEFUL, RESULTS-DRIVEN, ANTICIPATES THE NEEDS OF MANAGERS AND THE DEPARTMENT, AND HAS EXCELLENT ATTENTION TO DETAIL
•ANSWER, SCREEN, AND TRANSFER INBOUND PHONE CALLS
•WELCOME AND DIRECT VISITORS AND MEMBERS
•GENERAL CLERICAL DUTIES INCLUDING PHOTOCOPYING, FAX, AND MAILING
•MAINTAIN ELECTRONIC AND HARD COPY FILING SYSTEM
•RESPONDS TO TIME-SENSITIVE REQUESTS FOR INFORMATION AND ASSISTANCE
•PREPARE AND MODIFY DOCUMENTS INCLUDING CORRESPONDENCE, REPORTS, DRAFTS, MEMOS, AND EMAILS
•CREATE AND MODIFY DATABASES, INCLUDING SORTING, INFORMATION DISSEMINATION, AND REPORTING
•OPEN, SORT, AND DISTRIBUTE INCOMING CORRESPONDENCE AND DELIVERIES
•MAINTAINS OFFICE SUPPLIES AND COORDINATES MAINTENANCE OF OFFICE EQUIPMENT
•CROSS-TRAIN ON ADMINISTRATIVE RESPONSIBILITIES IN OTHER DEPARTMENTS
•PERFORMS OTHER DUTIES AS ASSIGNED
•WHILE PERFORMING THE DUTIES OF THIS JOB, THE EMPLOYEE IS REGULARLY REQUIRED TO TALK OR HEAR
PHYSICAL DEMANDS
WHILE PERFORMING THE DUTIES OF THIS JOB, THE EMPLOYEE IS REGULARLY REQUIRED TO TALK OR HEAR. SPECIFIC VISION ABILITIES REQUIRED BY THIS JOB INCLUDE CLOSE VISION AND ABILITY TO ADJUST FOCUS. ALSO REQUIRED IS THE ABILITY TO SIT FOR PROLONGED PERIODS OF TIME, LIFT UP TO 50LBS, CLIMB LADDERS AND STAIRS, OPEN FILING CABINETS, AND BEND OR STAND ON A STOOL, AS NECESSARY.
COMMITMENT TO DIVERSITY, EQUITY & INCLUSION (EEO STATEMENT)
WE ARE SERIOUS ABOUT EMBRACING DIVERSITY AND EQUAL OPPORTUNITY. WE ARE COMMITTED TO BUILDING A TEAM THAT REPRESENTS A VARIETY OF BACKGROUNDS, PERSPECTIVES, AND SKILLS. THE MORE INCLUSIVE WE ARE, THE BETTER OUR WORK WILL BE. ALL ASPECTS OF EMPLOYMENT INCLUDING THE DECISION TO HIRE, PROMOTE, DISCIPLINE, OR DISCHARGE, WILL BE BASED ON MERIT, COMPETENCE, PERFORMANCE, AND BUSINESS NEEDS.
WE DO NOT DISCRIMINATE IN EMPLOYMENT ON THE BASIS OF RACE, COLOR, WEIGHT, RELIGION, SEX (INCLUDING PREGNANCY AND GENDER IDENTITY), NATIONAL ORIGIN, POLITICAL AFFILIATION, SEXUAL ORIENTATION, MARITAL STATUS, DISABILITY, AGE, MEMBERSHIP IN AN EMPLOYEE ORGANIZATION, PARENTAL STATUS, MILITARY SERVICE, OR OTHER NON-MERIT FACTOR.
BACKGROUND CHECK
ALL POSITIONS WITHIN THE UNION ARE REQUIRED TO SUCCESSFULLY COMPLETE A BACKGROUND CHECK AND REFERENCE CHECKS.
WAGES AND BENEFITS
HOURLY, NON-EXEMPT POSITION, STARTING AT $26.00-$32.00 PER HOUR. BENEFITS INCLUDE: PENSION, HEALTH AND WELFARE, PAID HOLIDAYS, VACATION, AND SICK LEAVE.
HOURS
FULL-TIME POSITION 40 HOURS PER WEEK.
APPLICATION INSTRUCTIONS
ALL CANDIDATES MUST SUBMIT A RESUME AND COVER LETTER, TO BE CONSIDERED FOR THIS POSITION. THANK YOU.
APPLICATION QUESTION(S):
• HAVE YOU RECEIVED, OR ARE YOU WILLING TO RECEIVE, THE COVID-19 VACCINE PRIOR TO STARTING WORK?
EXPERIENCE:
• ADMINISTRATIVE: 1 YEAR (REQUIRED)
PLEASE EMAIL RESUME AND COVER LETTER TO 1503BKKPR@NORTHWESTCARPENTERS.ORG TO APPLY.