ALUMNI RELATIONS COORDINATOR

ADVANCEMENT

CLASSIFICATION: Level 2 / Class Code 2020 / Full Time / Non-Exempt / Represented / Benefited

HIRING SALARY RANGE: $25 - $35 / hour

THE ROLE

The Alumni Relations Coordinator serves as the primary administrative coordinator for the UC Hastings Foundation and Alumni Association boards. This individual will have daily contact with our board members and is expected to interact professionally, diplomatically, and confidentially with constituents. The Coordinator will also liaise with the Office of General Counsel and work closely with the Chancellor and Dean's Office and other members of the Advancement team on projects on an as-needed basis. This individual is also responsible for the organization and execution for alumni approved MCLE events, project managing from beginning to end, including event coordination and approved paperwork.

RESPONSIBILITIES

Typical duties and responsibilities consist of, but are not limited to, the following:

BOARD DUTIES

• Provides a range of administrative coordination for the Advancement's two boards (UC Hastings Foundation and Alumni Association).
• Coordinates and arranges board conferences/meetings, board committee meetings, and teleconferences.
• Provides a range of administrative assistance and coordination for the alumni Board of Trustees and the alumni Board of Governors; and serves as liaison and coordinator for Board activities and requests.
• Prepares and coordinates Board fiscal reports.
• Reviews, prepares, and files agendas and minutes for all Board meetings.
• Writes, edits, and proofs correspondence and Board materials, including Board packets and mailings.
• Coordinates with the Office of General Counsel on administrative matters related to the governing Board of Directors.

ALUMNI ENGAGEMENT DUTIES

• Assists with donor and alumni cultivation and engagement events to include reunion, board meetings, and other Bay Area activities.
• Greets and assists students, faculty, staff, alumni, and a diverse external population, in person and by telephone, in a courteous, professional, and friendly manner.
• Oversees and manages alumni MCLE events including, but not limited to, event planning, marketing, communication, partnering with other campus departments as needed, and filing correct paperwork and certificates.
• Maintains general office policies and procedures, including document management and filing folders on the shared network

ADVANCEMENT DUTIES

• Utilizes Raisers Edge, Luminate, iContact, Lexis Nexis, and other database programs and search engines to research and write donor briefings.
• Prepares donor reports and itineraries for the Chief Development Officer and relevant parties.
• Coordinates all research projects and briefings and reports on the status of projects.
• Performs other related duties and responsibilities that may be assigned.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• Bachelor's degree preferred
• Must have at least two years of administrative work experience preferably with some experience managing volunteer boards for a nonprofit institution

KNOWLEDGE, SKILLS & ABILITIES

• Must be able to communicate effectively both orally and in writing, and represent the office in a highly professional, pleasant, and efficient manner.
• Strong writing and proofreading skills in the areas of grammar, punctuation, format, and style.
• Superior organizational skills necessary.
• Highly efficient, able to track multiple projects in order to coordinate necessary follow up with limited supervision.
• Demonstrated ability to prioritize, exercise initiative, perseverance, and sound judgment.
• Strong attention to detail with a goal of achieving high-quality accuracy in work.
• Demonstrated ability to work independently and complete work with limited supervision and training.
• Must be able to effectively execute numerous projects in a very high-pressure, extremely fast-paced work environment. The Advancement office is a critical department for the school and staff members are expected to be proactive, highly customer-service oriented, and provide timely follow up.
• Ability to interact diplomatically with diverse groups.
• A positive, gracious, can-do attitude, and ability to remain focused and calm in the midst of changing priorities and deadlines is a must.
• Able to deal with frequent interruptions and work effectively and harmoniously in an open    office environment.
• Must have a strong aptitude for learning new skills quickly and in depth.
• Must be proficient in Microsoft Word, Excel, PowerPoint, data entry, and online applications.
• Basic understanding of relational databases needed, experience in Raiser's Edge preferred.
• Must be available to attend occasional evening events and work at board meetings, which are scheduled on weekends.

BENEFITS

HEALTH AND WELFARE BENEFITS

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

FOR YOUR FINANCIAL FUTURE

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

FOR YOUR WORK/LIFE BALANCE

• Fourteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

THIS POSITION HAS BEEN DESIGNATED AS “SENSITIVE” AND REQUIRES A PRE-EMPLOYMENT BACKGROUND CHECK.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. THE POSITION IS OPEN UNTIL FILLED.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Hastings College of the Law is an equal opportunity employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.