COURSE SCHEDULER AND ACADEMIC PROGRAM COORDINATOR

OFFICE OF THE ACADEMIC DEAN

Classification: Level 2 / Class Code 1670 / Full-Time / Non-Exempt / Benefited / Represented

Hiring Salary Range: $26.44 - $33.65 per hour (commensurate with qualifications) 

ROLE & RESPONSIBILITIES

Under the direction of the Academic Dean, the Course Scheduler and Academic Program Coordinator (“Course Scheduler”) is responsible for supporting the Academic Dean and Academic Dean's Office's efforts to recruit, appoint, and schedule classes for new and returning faculty members. Scheduling classes is the core of the job, but the Course Scheduler also has other duties relating to the academic program as needed in the Academic Dean's Office, including participating on faculty committees relating to the curriculum, scheduling and supporting faculty meetings, and maintaining key academic documents including the Course Catalog, the Academic Regulations and the Faculty Rules. 

Typical duties and responsibilities consist of, but are not limited to, the following:

• Develop and schedule of approximately 400 courses annually; 
• Assist the faculty Curriculum Committee in developing and tracking courses; 
• Prepare reports, special studies and college surveys for both internal and external use; 
• Coordinate and update various academic publications such as the Course Catalog, Academic Regulations and Faculty Rules;
• Maintain faculty online profiles; 
• Work on special academic projects;
• Track faculty sabbaticals and leaves;
• Organize faculty meetings, including taking minutes, and collecting and distributing materials and reports;
• Track and input information into the adjunct database;
• Assist with processing teaching contracts;
• Back-up reception to include front office coverage, answering telephones, coordinating meetings and calendaring; 
• Other duties and responsibilities as assigned.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• Minimum of (2) years of significant responsibility for course scheduling;
• Minimum of (3) years of administrative or academic program support in an academic environment.

KNOWLEDGE, SKILLS & ABILITIES

• Able to interact with faculty, committees, staff, students and the general public; 
• Able to effectively communicate; 
• Possesses strong organizational skills, and is detailed-oriented and able to manage and track multiple projects, priorities, assignments deadlines and activities; 
• Advanced Microsoft Office Suite including Word, Excel, Outlook, PowerPoint and Adobe Acrobat.  Knowledge of database programs a plus.

BENEFITS

HEALTH AND WELFARE BENEFITS

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

FOR YOUR FINANCIAL FUTURE

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (defined benefit)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

FOR YOUR WORK/LIFE BALANCE

• Fourteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

Failure to provide the information as required on the application and/or instructions to apply shall immediately disqualify an applicant from employment consideration.

Please note: This position has been designated as “sensitive” and requires a pre-employment background check.

A skills assessment will be conducted to determine if the minimum requirements are met.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Not all applicants will be contacted for an interview.

The position is open until filled.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Hastings College of the Law is an Equal Opportunity Employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.