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Administrative Assistant

UC Hastings

Administrative Assistant

San Francisco, CA
Part Time
Paid
  • Responsibilities

    ADMINISTRATIVE ASSISTANT

    CENTER FOR GENDER AND REFUGEE STUDIES

    CLASSIFICATION: Level 1 / Class 1615 / Part Time (0.5 FTE) / Non-Exempt / Benefited / Represented

    HIRING SALARY RANGE: $25 / hour

    THE DEPARTMENT

    A pioneering advocate for asylum seekers, the Center for Gender & Refugee Studies (“CGRS” or “the Center”) works to protect fundamental human rights for all individuals escaping persecution with a special focus on women, children and LGBTQ people. We are the trusted partner and proven resource for legal teams and human rights organizations, and bring invaluable data and compelling personal stories to shape the public narrative. We use strategic litigation to advance sound asylum laws and protect due process rights. Through policy advocacy and education, we provide critical expertise to policymakers at all levels of government, leading the movement to honor our commitments to refugees under U.S. and international law. Through technical assistance and training, we empower advocates to take on complex asylum cases, providing them with the tools they need to craft winning arguments and secure protections for their clients.

    THE ROLE

    CGRS seeks a part-time administrative assistant to support the important work of our dynamic staff. A successful candidate is a responsible and detail-oriented self-starter who takes initiative to improve the smooth functioning of our dynamic office. They will bring creative ideas, strong organizational skills, the ability to easily multi-task, will be comfortable with technology, and is committed to refugee rights.

    RESPONSIBILITIES

    Typical duties and responsibilities consist of, but are not limited to, the following:

    • Provide critical administrative support to the Center's staff as needed, supporting our core programs of technical assistance, training, litigation, and other advocacy work, for example, overseeing logistics for an in-person training event, booking travel, formatting and preparing court filings, and performing other necessary clerical tasks;
    • Take the lead on improving office systems and procedures, providing innovative solutions to support our hardworking staff;
    • Organize general office supplies, including both our physical space and supporting those working remotely;
    • Schedule and coordinate events, serving as point of contact for partner organizations and UC Hastings facilities and IT departments;
    • Assist in onboarding of all new staff, consultants, interns, and volunteers, providing orientation and introduction to all office and UC Hastings-wide systems;
    • Support staff, interns, and volunteers with questions/issues relating to computers, printers, email, and network issues by liaising with UC Hastings IT department and trouble-shooting where applicable
    • Performs related duties as assigned.

    REQUIREMENTS

    EDUCATION AND EXPERIENCE

    • A Bachelor's Degree or equivalent work experience.

    KNOWLEDGE, SKILLS & ABILITIES

    • Organized, reliable, and efficient, open to learning new things, and creative and innovative approach to improving office systems.

    • Strong interpersonal communication skills.

    • Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint) and wide range of web and database software.

    • Strong work ethic and attention to detail.

    • Enthusiasm for the role that administration support plays in the critical work of social justice and supporting CGRS' entire team to execute our important mission.

    • Committed to protecting and promoting the human rights of refugees.

    • Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team.

    • Trustworthiness with sensitive and/or confidential personnel, financial, and case information.

    BENEFITS

    HEALTH AND WELFARE BENEFITS

    • Comprehensive medical, dental and vision insurance coverage
    • Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
    • Employee Assistance Program

    FOR YOUR FINANCIAL FUTURE

    • Life Insurance, Disability Insurance, and Legal Insurance
    • University of California Retirement Plan (a defined benefit plan)
    • Deferred Compensation Plans/Pre-tax Retirement Savings Programs

    FOR YOUR WORK/LIFE BALANCE

    • Fifteen paid holidays per year
    • Generous vacation and sick leave
    • Commuter Benefits Program

    THE HIRING PROCESS

    APPOINTMENT CONTRACTS ARE ON THE ACADEMIC CALENDAR. ANNUAL RENEWAL IS SUBJECT TO GRANT FUNDING AND PERFORMANCE.

    THIS POSITION HAS BEEN DESIGNATED AS “SENSITIVE” AND REQUIRES A PRE-EMPLOYMENT BACKGROUND CHECK.

    Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

    WHAT TO EXPECT

    Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. THE POSITION IS OPEN UNTIL FILLED.

    The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

    UC Hastings College of the Law is an equal opportunity employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.