BILINGUAL LEGAL SECRETARY / RECEPTIONIST

COMMUNITY JUSTICE CLINICS

CLASSIFICATION: Level 1 / Class 1640 / Full-Time / Non-Exempt / Benefited / Represented

HIRING SALARY RANGE: $19.00 - $30.00 / hour

THE ROLE AND RESPONSIBILITIES

Under the supervision of the Associate Dean for Experiential Learning, the legal secretary/receptionist, who must be fluent in English and Spanish, performs a wide range of legal administrative and receptionist duties of a multi-dimensional nature.

Typical duties and responsibilities consist of, but are not limited to, the following:

• Acts as the principal receptionist for the office, welcoming clients and visitors, screening calls, providing relevant information, making referrals, conveying messages and assisting students, staff, and faculty in a variety of ways;
• Handles incoming and outgoing mail and faxes, including copying/scanning, logging, and distributing;
• Assists students with creating and signing proofs of service of outgoing documents;
• Serves as English/Spanish interpreter for telephone conversations, meetings, and legal proceedings and as a translator of written communications;
• Word processes legal documents, correspondence, and other materials and assists students with formatting of documents;
• Tracks and tabulates students' entry of time records and updates their supervisors weekly;
• Drafts and proofreads administrative correspondence;
• Organizes and updates library materials;
• Maintains physical and electronic records and files;
• Copies/scans and collates case, course, and other materials;
• Assists in developing and posting promotional pamphlets, flyers, and posters;
• Schedules use of clinic facilities;
• Maintains multi-function printer/copier/scanners;
• Cleans and tidies student work stations and other common areas, and turns off computers at the end of the day;
• Provides logistical support for Clinic events;
• Provides first-level trouble-shooting of CJC computers and equipment and notifies IT department of service needs;
• Performs related duties as assigned.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• High school diploma required, Bachelor's degree preferred;
• At least 6 months of administrative work experience, preferably in a legal office;

KNOWLEDGE, SKILLS & ABILITIES

• Written and oral fluency in English and Spanish required;

• Familiar with legal forms, documents, terminology, and law office procedures preferred;

• Strong written and oral communication skills;

• Able to prepare and proofread legal documents and correspondence preferred;

• Demonstrated organization skills to manage multiple projects and deadlines;

• Working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint);

• Exercise judgement in dealing with sensitive matters

• Strong work ethic and attention to detail.

BENEFITS

HEALTH AND WELFARE BENEFITS

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

FOR YOUR FINANCIAL FUTURE

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

FOR YOUR WORK/LIFE BALANCE

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

THIS POSITION HAS BEEN DESIGNATED AS “SENSITIVE” AND REQUIRES A PRE-EMPLOYMENT BACKGROUND CHECK.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. THE POSITION IS OPEN UNTIL FILLED.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Hastings College of the Law is an equal opportunity employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.