COURSE SCHEDULER

CLASSIFICATION: Level 2 / Class Code 2205 / Half Time (0.5 FTE) / Non-Exempt / Represented / Benefited

HIRING SALARY RANGE: $23 - $32 / hour

TELECOMMUTING OR REMOTE WORK: Flexible

THE ROLE & RESPONSIBILITIES 

Under general supervision of the Provost & Academic Dean and in close collaboration with the Office of the Registrar, the Course Scheduler is responsible for developing and maintaining the College's course schedule.

Typical duties and responsibilities consist of, but are not limited to, the following:

• Develops and maintains the law school's course schedule, with guidance and input from the Provost & Academic Dean and Office of the Registrar.
• Communicates with individual faculty re same.
• Ensures that the Course Catalog, Course Scheduling software (Coursedog) and other College course information databases and documents are up-to-date.
• Participates on faculty committees relating to the curriculum.
• Coordinates cross-departmentally to ensure timely flow of information about the schedule.
• Assists the faculty Curriculum Committee in developing and tracking new and recently-approved courses.
• Proposes and implements improvements to the College scheduling and course catalog process to improve efficiency.
• Tracks and inputs information into the adjunct database to generate faculty contracts. Inputs faculty contact information into Colleague.
• Maintains the course schedule changes and notifies applicable parties of the change, e.g., on intranet pages that are faculty and student facing.
• Performs other scheduling duties as assigned.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• JD (preferred); Bachelor's Degree (required)

• Three or more years of experience of progressively responsible work (preferably in higher education).

• Course scheduling experience strongly preferred.

• Experience with (preferred) or the ability to navigate University databases and customer relationship management systems, or other similar technology to collect, analyze, and interpret information (E.g. Colleague, Banner, Peoplesoft, Blackbaud, etc.).

• Experience developing and identifying continuous process improvement opportunities.

KNOWLEDGE, SKILLS & ABILITIES

• Working knowledge of Family Educational Rights & Privacy Act regulations.
• Strong computer skills.
• Ability to organize and manage large amounts of data effectively and accurately.
• Ability to work effectively and collaboratively .
• Advanced knowledge of Microsoft Word and Excel.
• Ability to work with minimal supervision and manage multiple assignments at once.
• Project management..
• Excellent verbal and written communication skills.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• Manipulation of spreadsheets on a computer screen.
• Must be available during peak registration periods.

BENEFITS

HEALTH AND WELFARE BENEFITS

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

FOR YOUR FINANCIAL FUTURE

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

FOR YOUR WORK/LIFE BALANCE

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

THIS POSITION HAS BEEN DESIGNATED AS “SENSITIVE” AND REQUIRES A PRE-EMPLOYMENT BACKGROUND CHECK.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. THE POSITION IS OPEN UNTIL FILLED.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Hastings College of the Law is an equal opportunity employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.