SR. ACADEMIC PROGRAM COORDINATOR

CENTER FOR NEGOTIATION AND DISPUTE RESOLUTION

CLASSIFICATION: Level 2 / Class Code 2036 / Full-Time / Exempt / Benefited / Represented

HIRING SALARY RANGE: $47,788 - $70,000 annually (commensurate with qualifications)  

THE ROLE

The Center for Negotiation and Dispute Resolution based at UC Hastings College of the Law is one of the top Dispute Resolution Centers in the country, providing experiential education and scholarship to students, attorneys and practitioners.  In addition to approximately 20 courses in ADR, a Mediation Clinic, a world class ADR and Negotiation Team and a Concentration in Civil Litigation and Dispute Resolution the Center presents certificate programs to lawyers and judges from around the world, both in Mediation and in Court ADR Systems Design. The Center hosts conferences and workshops for scholars at which practitioners share teaching techniques, research and case studies. CNDR also provides fee for service trainings for community organizations, governmental agencies, foreign bar associations and other groups.

Under the direction of the Director of the Center for Negotiation and Conflict Resolution, the Senior Academic Program Coordinator will perform administrative support tasks for the program. This position exists to support, promote and expand the work of the Center, serving both as a point of first contact for the multitude of programs offered, and as a partner in envisioning and implementing the strategic goals of the Center.

RESPONSIBILITIES

Typical duties and responsibilities consist of, but are not limited to, the following:

• Manages academic conferences, continuing legal education programs, dispute resolution training, and speaker series by arranging and/or creating promotional materials, arranging catering services, and managing conference facilities, booking speaker travel, providing continuing legal education credit, publishing handouts and materials, managing intake of fees and payment of vendors, and overseeing day-of-events logistics;
• Manages website and database content;
• Oversees, monitors and reports on financial matters and budget issues;
• Interacts with faculty, staff, students, and members of the legal community;
• Coordinates with departments cross campus;
• Works evenings and weekends upon occasion for programs and competitions;
• Solicits and manages the participation of volunteer judges and attorneys for intramural and intercollegiate competitions, and works closely with the team and coach to coordinate events;
• Assists in the writing and creation of marketing materials including newsletters, brochures, promotional material, and announcements for electronic mailing and website posting;
• Works with Purchasing Department to set up independent contractor agreements;
• Creates and implements methods to draft, collect, organize, store and retrieve program information including administrative files, teaching aids and supplemental materials;
• Coordinates meeting times and rooms for student team activities and cross-course exercises;
• Drafts reports, letters and memoranda related to program activities;
• Manages the Center's office and all of its activity;
• Oversees student workers;
• Coordinates Mediation Observation Project with faculty, students, courts and professional mediation providers;
• Works closely with the Director to expand the Center's innovative programs in negotiation, mediation, and dispute system design. This includes supporting long range planning and assisting in annual budgeting;
• Coordinates adjunct faculty schedules and performs other related administrative duties and responsibilities as may be assigned;
• Provides administrative assistance related to the Center's curricular offerings.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• Bachelor's degree required; graduate degree in conflict resolution preferred;
• Background in communications, psychology, and/or Alternative Dispute Resolution (mediation);
• Substantive administrative work experience involving the coordination and performance of administrative tasks in support of programs, preferably for an alternative dispute resolution program or large academic institution;
• Experience working with members of the legal and/or education community.

KNOWLEDGE, SKILLS & ABILITIES

• Excellent oral and written communication skills;
• Display tact, diplomacy and a willingness to assist students, faculty, administrative staff, and members of the legal community;
• Good teamwork skills;
• Ability to develop, efficiently organize and implement administrative policy and procedures in support of the program;
• Manage budgets, and prepare reports;
• Strong organizational skills for events and fundraising;
• High computer literacy preferred. Intermediate to advanced skills in MS Office Suite, database programs, instructional technologies, Adobe Acrobat, and various Social Media tools; Design editing software a plus;
• Intermediate to advanced skills and knowledge of the input, retrieval and display of data;
• Familiarity with publicity, marketing and external communications, including working with graphic designs and layout;
• Familiar with conference management software;
• Knowledge of budgeting principles;
• Ability to coordinate and manage a variety of tasks simultaneously;
• Interact effectively and tactfully with support services.

BENEFITS

HEALTH AND WELFARE BENEFITS

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

FOR YOUR FINANCIAL FUTURE

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (defined benefit)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

FOR YOUR WORK/LIFE BALANCE

• Fourteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

Failure to provide the information as required on the application and/or instructions to apply shall immediately disqualify an applicant from employment consideration.

Please note: This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Not all applicants will be contacted for an interview.

The position is open until filled.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Hastings College of the Law is an Equal Opportunity Employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.