ASSISTANT REGISTRAR (Bar Certification Lead)

REGISTRAR'S OFFICE

Classification: Level 2 / Class Code 2205 / Non-Exempt / Full Time / Benefited / Represented / Hybrid-eligible

Hiring Salary Range:  $26.00 - $31.00 hourly (commensurate with qualifications)

THE ROLE & RESPONSIBILITIES

Under supervision of the Associate Registrar for Operations, the Assistant Registrar plans, coordinates and participates in a variety of responsible and technical administrative duties related to the functioning of the Registrar's Office.  Work hours may be adjusted during peak cycles of the year, in particular, each semester's exam periods to provide exam center coverage and involves some weekday overtime and Saturdays.  Typical duties and responsibilities consist of, but are not limited to, the following: GENERAL ADMINISTRATION

• The assistant registrars (2) work closely together and serve as the first responders to front desk, email, and phone inquiries on general office topics (including, but not limited to registration, final exams, degree progress and evaluations, graduation, bar forms and certifications, and graduation-related inquiries);
• Maintains student files (physical and electronic); audits new student records and prepares new student files at the start of each academic year, and audits and archives files of graduating class at the end of each academic year;
• Processes student requests and forms;
• Assists with the upkeep and organization of the office department;
• Serves as a back-up to others in the office as needed;
• Serves as a liaison with the National Student Clearinghouse for enrollment and degree verifications;
• Assists with midterm and final examination prep and administration;
• Other related duties as assigned.

TECHNICAL AND REPORTING DUTIES

• Trouble-shoots registration issues prior to IT staff involvement pertaining to the class schedule and registration process'
• Participates in testing student information system software patches and upgrades, including UC Hastings Law developed customizations;
• Assists with identifying, implementing, and maintaining new technology to improve department efficiencies;
• Assists with maintaining and updating the Registrar's Office website;
• Assists with updating the degree evaluation system and responding to degree evaluation requests;
• Utilizes Informer reporting tool and provides a variety of data analysis, data support;
• Other related duties as assigned.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• Bachelor's Degree with at 3 or more years of experience of progressively responsible work (preferably in higher education).  Masters degree preferred.
• Experience with (preferred) or the ability to navigate University databases and systems and other similar technology to collect, analyze, and interpret information (preferably Ellucian Colleague).
• Experience working with examination software preferred

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Knowledge or ability to learn Family Educational Rights & Privacy Act regulations; 
• Excellent computer skills, particularly proficient with Adobe, Outlook, and MS Office suite (at least intermediate skills with Excel);
• Demonstrated ability to learn and master new software quickly;
• Ability to audit one's own work and the work of others to ensure accuracy and completeness;
• Communicates clearly, concisely, and persuasively, both orally and in writing;
• Handles difficult constituent issues tactfully; maintains composure, respects confidentiality, and resolves difficult problems by using independent judgment, collaborating with staff in the Office of the Registrar, Student Services, and other law school units; appropriately determines when to refer constituents to a manager or other party.
• Ability to effectively manage and oversee multiple assignments, handle a high-volume workload, solve problems creatively, meet deadlines, set priorities and adapt to changes of pace in assigned responsibilities;
• Ability to understand detailed rules, policies and procedures and to apply them to factual situations.
• Ability to exercise good judgment and tact, to establish and maintain good public relations with staff, students and the community at large; 
• Demonstrated ability to maintain confidentiality of records;
• Ability to work accurately, create and maintain records with exactness, and be meticulous in handling details.

WORK ENVIRONMENT/PHYSICAL DEMANDS

• This job is performed at a work station in a positive, creative and collaborative environment that may sometimes become moderately noisy during peak periods.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets.
• The ability to maintain good concentration while dealing with interruptions.
• Ability to lift 15-25 lbs and push carts between buildings.

BENEFITS

HEALTH AND WELFARE BENEFITS

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

FOR YOUR FINANCIAL FUTURE

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

FOR YOUR WORK/LIFE BALANCE

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

Failure to provide the information as required on the application form including attaching a cover letter and a resume shall immediately disqualify an applicant from employment consideration.

Please Note: **This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. THE POSITION IS OPEN UNTIL FILLED.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Hastings College of the Law is an equal opportunity employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.