Buyer - Purchasing

UC Hastings

Buyer - Purchasing

San Francisco, CA
Full Time
Paid
  • Responsibilities

    BUYER

    PURCHASING DEPARTMENT

    CLASSIFICATION: Level 2 / Class Code 2325 / Full-Time / Non-exempt / Benefited / Represented

    HIRING SALARY RANGE: $22.98 - $28.50 hourly (commensurate with qualifications)

    THE ROLE

    The Buyer is a hands-on, front-line, customer service driven position. The Buyer supports Purchasing staff in the operation of college-wide procurement programs and assists all college staff in the conduct of college business. The Buyer is the point person for day-to-day business items including, but not limited to, mail room and postage machine, receiving, space management, and various college-wide supplier relationships, as assigned. The Buyer works with the college's financial system, peripheral systems and SaaS solutions, and various supplier websites. The position is highly-visible and requires interaction with most college departments. Strong interpersonal and communication skills are a must.

    The ideal candidate for this position: has a combination of a degree and experience as a public agency Buyer; demonstrates excellent computer and writing skills; has knowledge and understanding of trends and best practices in public procurement, supply chain, and sustainability; is someone who owns individual responsibilities while understanding their place on a larger team; has a positive attitude and demeanor; exhibits the knowledge, skills, and abilities, as listed below.

    RESPONSIBILITIES

    Typical duties and responsibilities consist of, but are not limited to, the following:

    • Driving procurement tasks to completion as needed;
    • Consulting with departments to determine the best course of action for achieving their business needs, and training departmental staff on how to do business;
    • Meeting and communicating with suppliers to negotiate agreements, resolve problems, monitoring supplier performance, and handle business items with them; and training suppliers on how to do business with UCH;
    • Championing and administering the college's major procurement programs, including (but not limited to) Purchasing card, Concur expense management, paperless contracts, implementing Sustainable Business Practices;
    • Drafting RFP/RFQ/ITB documents, and assisting with competitive events;
    • Reviewing contracts;
    • Creating and/or reviewing internal recharge data files;
    • Completing month-end and year-end processes;
    • Ensuring contracts, purchase orders, and competitive events are accomplished timely and comply with policy and code requirements;
    • Meeting with departments, running “pre-bid/proposal” meetings, or supplier meetings, such as business reviews;
    • Participate on UC Hastings and UC systemwide project teams;
    • Other duties as assigned

    REQUIREMENTS

    EDUCATION AND EXPERIENCE

    • Bachelor's Degree and two years of experience as a Buyer (or equivalent), or
    • Associate's Degree and four years of experience as a Buyer (or equivalent)
    • Professional certification in supply management or procurement desired

    KNOWLEDGE, SKILLS & ABILITIES

    KNOWLEDGE

    • Purchasing, procurement and supply management standards (with an emphasis on public sector) including industry best practices, current trends and methodologies;
    • CA Public Contract Code, or similar state, system, or government code, and related codes;
    • Required components of a contract;
    • Basic business accounting.

    SKILLS

    • Negotiating; lead meetings, site visits; speaking in public;
    • Using and reconciling a p-card;
    • Scheduling and organizational skills;
    • Multi-task items to completion, managing competing priorities;
    • Experience with Concur, or similar expense software, is strongly preferred;
    • Mailroom and loading dock basic operations;
    • Demonstrate diplomacy but also be resolute when and where required;
    • Scope of Work development and drafting (professional services and trades);
    • Microsoft Office software including Word, Excel, Power Point and Outlook; also Adobe, and other typical software tools; must generally tech savvy;

    ABILITIES

    • Remain calm and professional under various degrees of pressure and stressful situations;

    • Maintain discretion and confidentiality, make independent decisions in the best interests of the college;

    • Work independently and collaboratively to get things done with a sense of urgency;

    • Operate with total transparency;

    • Exhibit confidence in demeanor, and be professional in appearance, behavior and attitude;

    • Must be effective and professional in both verbal and written communication.

    BENEFITS

    HEALTH AND WELFARE BENEFITS

    • Comprehensive medical, dental and vision insurance coverage
    • Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
    • Employee Assistance Program

    FOR YOUR FINANCIAL FUTURE

    • Life Insurance, Disability Insurance, and Legal Insurance
    • University of California Retirement Plan (defined benefit)
    • Deferred Compensation Plans/Pre-tax Retirement Savings Programs

    FOR YOUR WORK/LIFE BALANCE

    • Fourteen paid holidays per year
    • Generous vacation and sick leave
    • Commuter Benefits Program

    THE HIRING PROCESS

    The following may be required during the recruitment process:

    • Work samples, such as PowerPoint/Prezi presentations, Rex documents, etc.;
    • Performance of a case study exercise;
    • Documentation of recent classes, seminars and webinars that are relevant to supply management, public procurement, or other components of the job.

    Failure to provide required information shall immediately disqualify an applicant from employment consideration.

    Please note: This position has been designated as “sensitive” and requires a pre-employment background check.

    Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

    WHAT TO EXPECT

    Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Not all applicants will be contacted for an interview.

    The position is open until filled.

    The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

    UC Hastings College of the Law is an Equal Opportunity Employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.