PROGRAM ASSOCIATE

CENTER FOR WORKLIFE LAW

CLASSIFICATION: Level 2 / Class Code 2036 / Full Time / Exempt / Benefited / Represented

HIRING SALARY RANGE: Commensurate with qualifications

ABOUT THE CENTER FOR WORKLIFE LAW

The Center for WorkLife Law, housed at the University of California, Hastings College of the Law, is a leading national nonprofit and research organization devoted to advancing racial, gender and class equity in the workplace and in higher education.

WorkLife Law's current initiatives include legal advocacy to promote the rights of pregnant and breastfeeding workers; leadership training programs for advancing women leaders; research, tools, and training partnerships to interrupt bias and increase opportunities in business, law, STEM, construction trades, architecture, and other industries; The Pregnant Scholar initiative on pregnancy and parenting in higher education; research on how gender bias differs by race; and a path-breaking study on fair work schedules for hourly retail workers. Throughout the pandemic, WorkLife Law has also mobilized a COVID-19 emergency response, operating a free legal helpline for working caregivers and creating open-sourced resources.

THE ROLE

WorkLife Law employs two Program Associates who provide administrative support, ensure smooth running of daily operations, and work closely with the Center's Director, Deputy Director and Director of Women's Leadership to support WorkLife Law's groundbreaking work in pursuit of gender and racial equity. 

The Program Associate will support WorkLife Law's directors and other staff members in a range of administrative and project tasks, including administrative support, scheduling, and other executive assistance for WorkLife Law's directors, as well as general office functions. Additional responsibilities will vary based on the Program Associate's qualifications and WorkLife Law's needs, but may include website and social media maintenance, event planning, project management, non-profit administration, and/or occasional assistance with research and writing.

RESPONSIBILITIES

The Center for WorkLife Law employs two Program Associates to perform the duties below. Responsibilities are assigned to a Program Associate based on qualifications and interest, as well as WorkLife Law's needs.

• SUPPORT - Support WorkLife Law's directors: Handle scheduling, arrange travel details, run errands, and perform other executive assistant functions.
• OFFICE WORK – answer phones, greet office visitors, take notes, participate in and lead staff meetings, make photocopies, scan documents, organize files, maintain office contact lists, communicate with IT and maintenance, send emails, handle mail, order and organize supplies, and conduct related administrative/clerical tasks to ensure the office is running smoothly.
• WEBSITES AND SOCIAL MEDIA – Maintain, edit, and update WorkLife Law's website, manage WorkLife Law's and Director's Twitter and LinkedIn accounts.
• EVENTS – Help with planning, coordination, and support for various WorkLife Law events and external presentations; assist with scheduling and travel; communicate with participants and stakeholders; assist with outreach and communications promoting event; prepare and edit slides and presentation materials; coordinate event logistics like catering, room reservations, etc.; and assist with post-event follow-up.
• PROJECT MANAGEMENT – Under supervision of directors, act as primary point of contact for research projects, which may include managing deadlines, communicating tasks and priorities effectively, editing final products (articles, reports, PowerPoints, etc.), and managing distribution strategies.
• NONPROFIT ADMINISTRATION – Work with Center's directors to manage WorkLife Law's fiscal activities (e.g., preparing and processing invoices, expense reimbursement requests; consultant contracts, etc.); write and manage grants; engage in communications with board members; and assist with matters related to HR and budget.
• RESEARCH AND WRITING - Assist senior staff with research and writing (including fact checking and proofreading articles), online presence, and social science field work.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• Bachelor's degree with strong academic record; degree in gender studies, public policy, political science, labor studies, or a closely related field is a plus;
• Proven track record of high performance within an office environment or other work environment;
• Minimum of one year of work experience preferred;
• Interest in gender equity issues and/or workers' rights preferred.

KNOWLEDGE, SKILLS & ABILITIES

• Impeccable attention to detail required;
• Strong strategic sense required;
• Keen sense of judgment and tact required;
• Willingness and desire to support the work of others;
• Ability to perform with accuracy in a deadline-driven environment;
• Ability to credibly, clearly, professionally, and reliably communicate with colleagues and individuals outside of the organization;
• Ability to manage multiple assignments from different supervisors at once and prioritize work appropriately;
• Excellence in research and writing and the ability to research and write quickly, preferred;
• Familiarity with Microsoft Office (including Word, PowerPoint, and Excel);
• Knowledge of WordPress or similar web design program and/or experience managing social media (including Linkedin and Twitter) and ability to pick up other software and applications quickly is a plus;
• Ability to think ahead and anticipate problems, and to problem solve when issues arise;
• Flexible, can-do attitude, and willingness to wear multiple hats;
• A commitment to WLL's values.

BENEFITS

HEALTH AND WELFARE BENEFITS

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

FOR YOUR FINANCIAL FUTURE

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

FOR YOUR WORK/LIFE BALANCE

• Fourteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

THIS POSITION HAS BEEN DESIGNATED AS “SENSITIVE” AND REQUIRES A PRE-EMPLOYMENT BACKGROUND CHECK.

THIS POSITION IS ON AN ANNUAL CONTRACT. RENEWAL IS CONTINGENT UPON SATISFACTORY JOB PERFORMANCE AND CONTINUED AVAILABLE FUNDING TO SUPPORT THE POSITION.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. THE POSITION IS OPEN UNTIL FILLED.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Hastings College of the Law is an equal opportunity employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.