The UPPERROOM Academy Administrative Assistant is responsible for the organization’s support. Support is provided through clerical duties such as: maintaining systems, files, programs and calendars. The primary goal of an administrative assistant is to maintain order through clear communication and keeping an organized environment.

Hours of Operation Monday-Thursday 8:15 AM - 3:15 PM 30 hours a week

The UPPERROOM Academy Administrative Assistant must: ● Is an active member of the UPPERROOM family. ● Submitted to the vision and goals put forth by UPPERROOM Academy Director and UPPERROOM leadership. ● An excellent communicator and comfortable communicating to UPPERROOM Academy staff, parents and students in spoken or written form. ● Thinks organizationally and administratively gifted.

Job Responsibilities ● Enter, organize, and maintain data while managing systems and reports to support daily operations and help the organization meet its goals. ● Perform Payroll by collecting hours from staff and submitting to the UPPERROOM Finance Director by the requested time. ● Process school wide Receipts and reimbursements. ● Process teacher onboarding paperwork and recruiting paperwork all while working closely with the HR Director of UPPERROOM Dallas. ● Develop and learn new programs as they become available for the school. ● Work closely with the UPPERROOM Finance Director to coordinate the transfer of tuition monies, pay of staff, and any donations that come in. ● Maintain staff files and information, ensuring that they are accurate and up to date. ● Maintain all student files by keeping all required items up to date and tracking down missing items. ● Assist in communicating with the Department of Family and Protective Services, the Fire Department, and the Department of Health to ensure compliance with all state and city standards and codes. ● Receive and respond to emails regarding questions or information needed about UPPERROOM Academy. ● Purchase supplies and return, if needed. ● Communicate with the HOCC facilities manager to communicate needs or organize any after-school events. ● Assist in creating a school calendar each year to include family events, fundraising, assessments, and holidays. ● Maintain an office environment by keeping it organized and clean. ● Facilitate staff planning meetings for school events that take place throughout the year. ● Manage communications and calendar for UPPERROOM Academy Director. ● Create content and manage the school’s website and social media. ● Assist the Directors with any other school related tasks that may arise.