Accounts Receivable Coordinator
REPORTS TO: Controller FLSA: Non-Exempt
JOB SUMMARY:
Responsible for supporting the Accounting team with various tasks including accounts receivable, collections, assigned bill reconciliation and approval, sample collection personnel support, travel processes, month-end closing process and general accounting support.
RESPONSIBILITIES:
Responsible for the accounts receivable process, including: entering invoices with accurate coding, amounts, accounting period, sending to the customer in a timely fashion, and related database reconciliations
Responsible for working with clients and appropriate internal staff in order to successfully carry out the invoicing process, timely follow up and the collection of funds
Ensure customer profiles are accurate and up-to-date
Responsible for reviewing all payment receipt postings to ensure accuracy
Responsible for working with various teams to ensure all billable contracts are in place, are accurate and fully executed
Reconcile assigned bills
Review and approve assigned Sample Collection Personnel payables
Responsible for assisting the payroll function maintain jurisdictional filings, accounts and records
Review and approve travel requests and provide booking support for sample collection personnel, staff and vendors in accordance with the appropriate policy
Responsible for printing checks and maintaining check stock
Assist in the monthly closing process and preparation/facilitation of financial audits
Seek continuous improvement of processes and policies to ensure efficiency, compliance and strong internal controls
GENERAL:
Maintain confidentiality at all times
Projects and other duties as assigned
REQUIRED QUALIFICATIONS:
2+ years of relevant experience or 2+ years of related university education
Proficient in a Microsoft centric environment (Windows, Excel, Outlook, etc.)
Comfortable and efficient working between multiple software applications. Primary systems include: Sage-Intacct, Expensify, Excel, Bill.com, company databases, etc.
High degree of attention to detail
Ability to work independently and prioritize tasks
Ability to process and review large amounts of data accurately and quickly
Ability to work with various levels of management
Excellent oral and written communication skills
Excellent interpersonal skills
Values Diversity, Equity and Inclusion among internal and external constituents
Ability to multitask and to work accurately under pressure
Excellent organizational skills
Demonstrated ability to meet deadlines
Ability to work flexible hours and travel as needed