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Accounting Coordinator-AR

USADA

Accounting Coordinator-AR

Colorado Springs, CO
Full Time
Paid
  • Responsibilities

    Accounts Receivable Coordinator

    REPORTS TO: Controller FLSA: Non-Exempt

    JOB SUMMARY:

    Responsible for supporting the Accounting team with various tasks including accounts receivable, collections, assigned bill reconciliation and approval, sample collection personnel support, travel processes, month-end closing process and general accounting support.

    RESPONSIBILITIES:

    Responsible for the accounts receivable process, including: entering invoices with accurate coding, amounts, accounting period, sending to the customer in a timely fashion, and related database reconciliations

    Responsible for working with clients and appropriate internal staff in order to successfully carry out the invoicing process, timely follow up and the collection of funds

    Ensure customer profiles are accurate and up-to-date

    Responsible for reviewing all payment receipt postings to ensure accuracy

    Responsible for working with various teams to ensure all billable contracts are in place, are accurate and fully executed

    Reconcile assigned bills

    Review and approve assigned Sample Collection Personnel payables

    Responsible for assisting the payroll function maintain jurisdictional filings, accounts and records

    Review and approve travel requests and provide booking support for sample collection personnel, staff and vendors in accordance with the appropriate policy

    Responsible for printing checks and maintaining check stock

    Assist in the monthly closing process and preparation/facilitation of financial audits

    Seek continuous improvement of processes and policies to ensure efficiency, compliance and strong internal controls

    GENERAL:

    Maintain confidentiality at all times

    Projects and other duties as assigned

    REQUIRED QUALIFICATIONS:

    2+ years of relevant experience or 2+ years of related university education

    Proficient in a Microsoft centric environment (Windows, Excel, Outlook, etc.)

    Comfortable and efficient working between multiple software applications. Primary systems include: Sage-Intacct, Expensify, Excel, Bill.com, company databases, etc.

    High degree of attention to detail

    Ability to work independently and prioritize tasks

    Ability to process and review large amounts of data accurately and quickly

    Ability to work with various levels of management

    Excellent oral and written communication skills

    Excellent interpersonal skills

    Values Diversity, Equity and Inclusion among internal and external constituents

    Ability to multitask and to work accurately under pressure

    Excellent organizational skills

    Demonstrated ability to meet deadlines

    Ability to work flexible hours and travel as needed