Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Parental leave

Coordinator, Accounts Payable (AP)

REPORTS TO: Supervisor, Accounts Payable & Procurement FLSA: Non-Exempt

SUPERVISES: N/A Last revised: April 2024

USADA is seeking a dedicated and driven person to help our organization fulfill its mission to "Stand with athletes to champion their right to clean sport, inspire true and healthy sport, and promote the integrity of sport.” This is an incredibly exciting time to join Team USADA, as we continue to grow our Anti-Doping program and work to support major international competitions such as the Olympic and Paralympic Games in 2024 (Paris), 2026 (Milan), and 2028 (Los Angeles). New team members will have the chance to help ensure USADA is well-positioned in the near and long term for these opportunities as we look to the future with our efforts to protect clean athletes. With the 2028 Games on domestic soil, there will also be opportunities and growth potential over the years for USADA team members to underpin the organizing committee’s commitment to a clean Games.

JOB SUMMARY:

Responsible for supporting the Accounting team with various tasks including entering all bills and invoices, as well as assisting with travel approval and general expense tracking and reconciliation.

RESPONSIBILITIES:

Accurately review and enter accounts payable bills and assist departments to ensure bills are approved as part of a routine schedule.

Accurately enter data into various systems and platforms, reconcile bills against org databases.

Monitor and manage Finance email inboxes daily; accurately route and provide support for sample collection personnel, staff, and vendors in accordance with Finance policies and procedures.

Review and approve travel requests.

Track, manage, and maintain company credit cards and expense reports.

Ensure vendor profiles and documentation are accurate and up-to-date.

Generate, review, and distribute Accounts Payable reports.

Assist the AP Team in ensuring compliance related to procurement policies.

Assist in the monthly close process and financial audits.

Seek continuous improvement of processes and policies.

GENERAL:

Maintain confidentiality at all times.

Projects and other duties as assigned.

REQUIRED QUALIFICATIONS:

2+ years of relevant experience or an equivalent combination of experience and education.

Moderate proficiency in a Microsoft centric environment (Windows, Excel, Outlook, etc.)

Comfortable and efficient working between multiple software applications. Primary systems include: Bill.com, Sage-Intacct, Jotform, company databases, etc.

Ability to work independently and prioritize tasks, while still meeting deadlines.

Demonstrated ability to enter data accurately on a scheduled routine basis.

Ability to efficiently and respectfully interact with internal and external constituents.

Values Diversity, Equity and Inclusion among internal and external constituents

Ability to multitask and to work accurately under pressure.

Excellent organizational skills.