Logistics Operations Coordinator

REPORTS TO: DCO Operations Supervisor FLSA: Non-Exempt

JOB SUMMARY: Will be responsible for all shipping logistics, procurement and Doping Control Officer(DCO) engagement initiatives within the DCO Operations department. Primarily this roles responsibility will include the management of USADA’s shipping and inventory room which is responsible for the shipping, receiving, tracking, acquiring and other distribution processes within the DCO Operations department. Secondly this role will oversee DCO engagement initiatives as a direct point of contact for Doping Control Officers.

RESPONSIBILITIES:

Shipping Logistics

Manage the Operations distribution room

Monitor and plan weekly shipping logistics for the Distribution Administrative Assistant

Monitor and approve all inventory purchase orders

Identify innovative and cost-effective procurement strategies

Preparation of data for negotiations of carrier services, equipment supplies and all vendors to negotiate advantageous terms

Identify cost reduction opportunities through data driven reports

Maintain strong and ethical relationships with transit companies, supply vendors and clients.

Create distribution and procurement standard operating procedures

Engagement

Create and evaluate departmental and athlete surveys and report and analyze findings

Lead and facilitate the DCO Committee, including organizing meetings, creating agendas and working with DCO Committee members

Develop and update project plans for DCO engagement initiatives, including DCO Dollar Program, DCO Newsletter, and material showcasing the exceptional of our DCOs

Coordinate and facilitate DCO Conference Calls, including, domestic and international DCOs

Plan the logistics of USADA’s bi-annual DCO Conferences, including theme, travel logistics, constructing conference agenda, and facilitating internal working group

Additional Responsibilities

Responsible for overseeing the Distribution Administrative Assistant, to include assisting in the hiring process, onboarding, coaching, performance management, time off/payroll approvals, etc.

Provide prompt and superior quality customer services to DCOs, and Sample Collection personnel by answering calls and emails

Provide general support to USADA DCOs

GENERAL:

Maintain confidentiality at all times

Recommend necessary updates and revisions to USADA protocol and procedures as related to Doping Control

Projects and other duties as assigned

REQUIRED QUALIFICATIONS:

Minimum of 2 years of relevant work experience in managing supply chain operations, strongly preferred

BS/BA degree in Procurement and Supply Chain Management, Business Administration, or other applicable field preferred; or equivalent applicable experience(Preferred but not required)

Excellent oral and written communication skills

Excellent interpersonal skills

Values Diversity, Equity and Inclusion among internal and external parties

Ability to multitask and to work accurately under pressure

Excellent organizational skills

Demonstrated ability to meet deadlines

Ability to work flexible hours and travel as needed

Moderate proficiency in Microsoft Office to include Word, Excel, Outlook, Teams, etc.

Physical requirements: Standing, crouching, lifting, pushing/pulling, up to 50% of the day, on a regular basis. Must be able to lift 25 lbs on a regular basis and up to 50 lbs periodically.