Accounts Payable Coordinator

REPORTS TO: Supervisor, Accounts Payable & Procurement FLSA: Non-Exempt

JOB SUMMARY:

Responsible for supporting the Accounting team with various tasks including accounts payable, vendor management, sample collection personnel support, travel processes, data entry, payment processing, procurement compliance, document file management, month-end closing process and general accounting support.

RESPONSIBILITIES:

Responsible for accurately reviewing, auditing, coding/entering and routing accounts payable bills, and working with all departments to ensure bills are accurate and approved in a timely fashion

Responsible for generating, reviewing and distributing Accounts Payable reports

Track, manage and maintain multiple check out company credit cards and corresponding expense reports

Address and respond to any sample collection personnel, vendor and staff inquiries

Ensure vendor profiles are accurate and up-to-date

Responsible for assisting in the monitoring and compliance related to procurement policies

Must actively monitor multiple email inboxes daily; appropriately file emails, and route information to the proper party

Responsible for accurate, routine data entry into various systems, as well as reconciling bills against organizational databases

Review and approve travel requests and provide booking support for sample collection personnel, staff and vendors in accordance with the appropriate policy

Responsible for monitoring, scanning and routing physical mail for the Accounting team

Responsible for regular bank deposits

Assist in the monthly closing process and preparation/facilitation of financial audits

Assist with the contracting process for sample collection independent contractors

Seek continuous improvement of processes and policies to ensure efficiency, compliance and strong internal controls

GENERAL:

Maintain confidentiality at all times.

Projects and other duties as assigned

REQUIRED QUALIFICATIONS:

2+ years of relevant experience or 2+ years of related university education

Proficient in a Microsoft centric environment (Windows, Excel, Outlook, etc.)

Comfortable and efficient working between multiple software applications. Primary systems include: Bill.com, Sage-Intacct, Expensify, Excel, company databases, etc.

High degree of attention to detail

Ability to work independently and prioritize tasks

Ability to enter large amounts of data accurately and quickly

Ability to efficiently and tactfully interact with internal and external constituents

Ability to work with various levels of management

Excellent oral and written communication skills

Excellent interpersonal skills

Values Diversity, Equity and Inclusion among internal and external constituents

Ability to multitask and to work accurately under pressure

Excellent organizational skills

Demonstrated ability to meet deadlines

Ability to work flexible hours and travel as needed