Job Description

JOB DESCRIPTION:

Our client is seeking an ACCOUNTS PAYABLE SPECIALIST to join their growing Accounting team. The right candidate will possess high attention to detail and the ability to interact with all levels of staff and management.  This position is located at the corporate headquarters in Austin, TX. The ACCOUNTS PAYABLE SPECIALIST will report directly to the AP Payroll Manager.

ESSENTIAL JOB DUTIES:

•    Process and code invoices daily and ensure correct coding and proper authorization before payment is made.  •    Perform check runs, wires and ACH payments.  Validate that checks used are sequential.  •    Assist in the daily and monthly reconciliation of Accounts Payable. •    Process wires and transfers within the banking system in a timely manner. •    Support cash management initiatives including process documentation, refinement and automation. Supports bank account administration activities. •    Review commissions payments for correct output. •    Research and document cash posting transaction issues and discrepancies. •    Perform payment reversals, rejects and returns as requested. •    Review payment activity daily for anomalies and ensure customer accounts are correct. •    Track payment processor issues and manual processing. •    Respond to vendor inquiries on status of payment and deposits. •    Cross train with other areas of the department. •    Perform other job-related duties and projects as needed.

MINIMUM QUALIFICATIONS:

•    2-4 years of Accounts Payable experience. •    Working knowledge of disbursement functions related to checks, wires and ACH. •    Proficient in Microsoft Office suite.

PREFERRED QUALIFICATIONS:

•    General Accounting office experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:   •    Skill in ensuring accuracy, control and appropriate authorizations are in place for all transactions performed. •    Ability to meet critical business deadlines. •    Ability to act with a sense of urgency. •    Ability to address issues/concerns in a professional manner. •    Ability to collaborate and interact effectively with internal/external stakeholders.  •    Ability to operate in an extremely fast-paced, accounting environment.

ADDITIONAL ITEMS TO ADD:

• Must be a strong person that can learn quickly and pick up things fast.
• Coding and entering invoices needs to be processed quick.
• Commission and vendor payments need to be done and made on time.
• The environment is fast paced and making sure things are reviewed and done quickly and on time is key.
• You will be in the office soon but until you get there, you also need to have good WFH options and excellent Internet speed.
• Must have experience using templates and printing checks by 10 am in the morning.
• Must take good notes and use those to learn the systems and processes when you start.

FOR MORE INFORMATION, PLEASE EMAIL MICHAEL AT MALBRECHT@ULTIMATESTAFFING.COM