Job Description

The College Access & Success Office Coordinator is responsible for excellent educational programming and support that achieves the Uncommon mission of preparing its students for success at competitive four-year colleges and universities.

SPECIFIC RESPONSIBILITIES (including but not limited to)

• General Administrative Duties – Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges. Additionally, serve as the Summer Operations Coordinator and assist with the day-to-day responsibilities of summer school.
• College Visit Coordination–Coordinates and schedules college admissions representative visits to Uncommon during the fall semester. Manages and tracks student requests to attend college visits. Assists with coordinating overnight and daytime college campus visits.
• Data Management – Manages the collection and input of student data including SAT scores, financial information, and college acceptances into excel, Airtable, Naviance and Overgrad.
• Financial Management –Manages expense reporting and reimbursement requests for members of the Office of College Access & Success via purchase order software. Assists Alumni Support with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.
• Family Communication – Assists with the scheduling of seasonal parent meetings for College Counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
• Special Event Planning – Works with office staff on the planning, implementation and execution of all special programs and events. These events include, but are not limited to Career Day, Alumni Day, Alumni BBQ, College Signing Day, college road trips, college fairs, essay writing retreats, etc.
• Professional Development – Participates actively in all training and professional development sessions throughout the year
• Staff Relationships – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Guidance and Director of Alumni Support. Coordinates with the Operations staff regarding family paperwork and contact information.

SCHEDULE

• Be present and engaged Monday through Friday from 7:30 AM – 5:30 PM
• Work periodic evenings (school wide events such as report card conferences, parent education workshops, FAFSA/CSS Profile completion workshops, and local College Road Trips, etc.

Qualifications

• 2-3 years of office experience preferred, ideally with an education agency
• Excellent communication skills, both verbal and written
• Strong interpersonal skills with students, parents, colleagues and community members
• Basic finance skills and comfort learning new finance processes
• Strong organization skills and attention to detail
• Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
• Maturity and ability to work independently
• Must enjoy contact with children and parents
• Ability to manage multiple tasks and meet tight deadlines
• Prior experience working in schools and/or urban communities preferred
• Spanish or Portuguese language skills a plus but not required
• Able to lift and move packages up to 30 lbs.
• Bachelor’s degree required

Additional Information

Our people are what makes us Uncommon. We believe our compensation philosophy and benefits should reflect our values—equity, transparency, and clarity—to enhance our ability to attract and retain talent and reward their expertise. Our staff receive best-in-class training, coaching, and support to develop and operate mission-driven schools that provide a high-quality education to our students and families.

Compensation for this position: The starting compensation for this role based in New York City is between $21.00 and $27.40 per hour. The starting pay will depend on various factors that may include but are not limited to professional experience, education, training, certifications, tenure with Uncommon Schools, and work location. Because we value staff tenure in each role, we do not currently cap salary ranges. Please note: ranges may differ for staff who work from a location other than New York City.

Benefits: We offer comprehensive, flexible, and competitive benefits that support the personal health, wellness, and finances of our staff and their families.

Uncommon believes in the importance of being a diverse, equitable and inclusive organization that enables our students and staff to thrive. We are committed to building an exceptional team that reflects the diverse backgrounds and experiences of our students. We also strive to ensure an inclusive community by creating a space for meaningful dialogue about issues of race and identity for our staff and students. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability. We also ensure that individuals with disabilities receive all privileges and benefits associated with employment and are provided reasonable accommodations for the interview process and to perform core job functions.