Job Description

Haile Gold Mine located in South Carolina is the largest gold mine on the East Coast of America. Our employees are at the heart of all we do. With 84% of our employees living in the surrounding community, they are neighbors and friends as well. Join our team, where your expertise can make a true impact!

To maintain the document control system for projects undertaken by OGC. To ensure effective flow of all documents between OGC and clients, and OGC and contractors. Maintain the OGC project file structure including, Document Management Plan, the development and revisions of templates. To provide administrative support to the UG Projects and Studies Team.

• Liaise with engineering and projects personnel to ensure processes and procedures are functional and implemented.
• Provide a full document control support role including daily tasks such as:
  • Transmit and receipt of documentation including engineering and vendor documents and drawings and project correspondence.
  • Plan, supervise and record document flow to and from all necessary parties including engineering and construction contractors, sub-contractors and the project office.
  • Ensure the Document Management Plan is followed when creating documents.
• Development and use of project-related procedures and revise procedures as the needs of the project change in consultation with the relevant Project Superintendents.
• Maintain the Contacts address books in the assigned Electronic Document Management data base.
• Liaise with Project Engineers to ensure Scopes of Work for Tender packages are received into the Document Management System.
• Notify Project Engineers and Project Superintendents regarding tender packages that have revised documents.
• Knowledge of key milestones for assigned packages of work
• Monitor durations for the turnaround of document reviews by both internal and external parties, for assigned Packages.
• Ensue Vendor Document Deliverable Requirement schedules for assigned Packages are kept up to date and the relevant Project Managers are notified of any non-conformances.
• Proactively highlight any events that may adversely affect project schedule to your manager in a timely fashion
• Actively look for opportunities to implement cost savings without effecting safety, schedule or quality.

Qualifications

• Diploma in Business Administration or similar (desirable).
• Sound technical document control experience and understanding of the processes for managing engineering deliverable documentation.
• Spreadsheet / database experience.
• Document control on multi-discipline projects and software understanding.
• Previous experience with TeamBinder (mandatory).
• Previous experience with training staff in the use of document management tools.
• Report writing skills and procedure development (desirable).
• Strong attention to detail.
• Ability to think analytically.
• A motivated self-starter who can operate autonomously when required.
• Ability to work with multi-cultural teams.
• Strong results orientation and ability to consistently deliver against the plan.
• Excellent planning, organization and prioritization capabilities

Additional Information

WHAT'S ON OFFER:

• Competitive salary + short-term and long-term bonus
• Comprehensive benefits package including health, vision and dental insurance, 401K, and more
• Great residential location close to Charlotte SC, and is located between the mountains and sea.
• Long service recognition
• Living Our Values recognition program
• In-office snack shop
• Paid training available and professional development
• Supportive work environment with a focus on safety and teamwork
• Access to OceanaGold Employee Assistance Program (EAP)

YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at careers@oceanagold.com

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED