Job Description

The Human Resource Assistant / Receptionist is a highly visible position and will be responsible for providing support to the Corporate & Human Resources Departments. This is a dual-role position located on-site. ESSENTIAL FUNCTIONS: HR RESPONSIBILITIES:

• Deploy and follow up on employee performance reviews
• Create and send out various employee surveys.
• Review pre-employment documents and scan to recruiting. Assist with interview process.
• Ensure HR regulatory compliance relative to posting requirements and maintain current pamphlets and forms
• Assist in maintaining the employees’ I-9 forms and update employees’ work authorizations if required.
• Administrative support for executives including processing expense reports, maintaining log for executives’ company car requests,
• scheduling meetings, booking conference rooms, coordinating events such as training and townhalls.
• Maintain high standards of confidentiality in the processing of employee medical files and other employee information.
• Handle general HR inquiries relative to timekeeping, HR handbook, and benefits. Redirect to appropriate HR personnel as necessary.

RECEPTIONIST RESPONSIBILITIES:

• Answer incoming telephone calls, determine purpose of callers and forward calls to appropriate personnel or department.
• Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Receive shipped parcels, incoming mail, and distribute to each department in a timely manner.

ADDITIONAL RESPONSIBILITIES:

• Create and replace badges for new hires and employees. Issue and track visitor badges
• Maintain driver records and notify managers to contact employee if there is a discrepancy in an employee’s record.
• Enroll and remove employees in the employer pull notice program and work with the company insurance to get approval for employees to drive company vehicles.
• Update HR policies as requested.
• Maintain safe and clean reception area
• Maintain management cell phone list and update appointment calendar.
• Coordinate with IT on updating UA web portal, cell phone list and Shore tell.
• Update List of Accounts and binder located at the front desk.
• Support various HR projects and daily tasks as needed.
• Maintain supply room and replenish inventory when needed.
• Other duties as assigned.

​QUALIFICATIONS:

• 2-3 years’ experience in human resources or administrative support role
• High School diploma or equivalent required. Associates degree or some college preferred.
• Excellent computer skills, including Microsoft Word & Excel
• Knowledge of federal and state laws.
• Effective oral and written communication skills. Must be able to communicate with all levels of Management.
• Excellent interpersonal skills.
• Ability to work as a team player.
• Must have exceptional and follow through skills and attention to detail.
• Able to exhibit a high level of confidentiality.
• Organizational skills.
• Able to multi-task.

PHYSICAL DEMANDS: Ability to lift 10 lbs. WORKING CONDITIONS: This position works in an office environment. TRAVEL: There is no travel required. LANGUAGE: Ability to read, write, speak and understand English. Unical Aviation, Inc. and all its’ affiliate companies is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Company Description

We are a global supplier of aircraft parts and components. Our Unical affiliate companies include an FAA and EASA Certified Repair Station, off-wing engine storage, end-of-life solutions, and engineering/manufacturing of non-OEM, FAA-approved aircraft parts. We are 840 employees strong and growing! We support 3,500+ aviation customers and we bring over 30 years of experience and capabilities across the full spectrum of the aircraft spares supply chain. We are looking for someone like YOU to join our dynamic team! We provide competitive pay, unparalleled company benefits, a beautiful state-of-the-art facility, and tremendous growth opportunities. Come see what it means to be part of our family. Sky's the limit at Unical Aviation! Get to know us more at www.unical.com