CLOSING DATE & TIME:  FEBRUARY 10, 2021 AT 4:00PM PACIFIC TIME

Under administrative direction, plans, organizes and directs the activities and staff performing work related to grant and loan proposal development and submission; provides management oversight in ensuring compliance with the requirements of awarded grants and loans and ensures that all assigned operations and functions serve the needs of the District, while complying with applicable laws and regulations; provides the necessary project management support and direction required to ensure large construction projects are administered according to approved policies, standards, and procedures and funding agreements; and performs related duties as assigned.

A detailed job description can be found at: https://www.emwd.org/sites/main/files/misc/grants_and_project_control_manager__job_description.pdf

Required Skills

Knowledge of:

• Principles and practices of leadership, employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Advanced principles, practices and techniques of grant development and administration including contract monitoring and financial/program reporting.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Administrative principles and methods including goal setting, program development and implementation.
• Advanced knowledge of generally accepted grant administration standards.
• Practices, methods and techniques for effective grant proposal writing.
• Basic knowledge of District operations and current water and wastewater issues, relationships with adjacent and supporting agencies and local governmental bodies.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Principles and practices of budget preparation and administration.
• Principles and practices of project management.
• Principles and practices of sound business communication.
• Practices and methods in developing requests for proposals for professional services.
• Principles, practices, and techniques of project and portfolio management, including the application of project management tools and processes, resource allocation, and project prioritization.
• Principles and practices of grant-funding management and control.
• Practices of water/wastewater utility construction.
• Engineering principles as it applies to project management.
• Federal, state, and local laws, codes, and regulations and requirements related to management and compliance expectations in assigned areas of responsibility.
• Generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies.
• Complex record keeping/management practices.
• District personnel rules, policies, and labor contract provisions.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• Communicate effectively, both orally and in writing.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Continuous Improvement Based Knowledge:

• The core values, concepts, and framework of continuous improvement criteria, including the principles of management by fact, and organizational and personal learning.
• The means of developing alignment between strategic goals and individual performance standards.
• Practices of process mapping (control).
• Practices of structured problem solving; the Strategic Planning Cycle and the various responsibilities within that cycle.

Ability to:

• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.

• Develop and implement goals, objectives, practices, policies, procedures, and work standards.

• Provide administrative, management, and professional leadership for the grants and loans program and work unit.

• Prepare, administer and monitor a division/department budget.

• Analyze administrative problems and make appropriate recommendations.

• Select appropriate methodologies and perform mathematical and statistical calculations and analyses.

• Prepare evaluations, reports, and proposals with well-supported findings, conclusions, and recommendations in a logical, understandable manner.

• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

• Effectively represent the department and the District in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.

• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

• Effectively manage a comprehensive capital-improvement project compliance program.

• Evaluate program effectiveness and implement changes as needed.

• Ensure grant-funded project expenses comply with contractual obligations.

• Schedule and coordinate funding reimbursements and performance reporting.

• Prepare accurate, clear, and concise reports.

• Interpret and apply regulations and standards for funding agreement compliance.

Continuous Improvement Based Abilities:

• Develop a systems perspective for managing department operations and its key processes to achieve results.
• To use the seven continuous improvement categories and the core values as building blocks for department operations.
• Define and explain key processes and process requirements within the department; develop and deploy strategic plan elements and key performance measures consistent with District goals; develop and maintain continuous improvement in all areas of operations.
• Develop and monitor performance standards for all divisions within the department.
• Ensure department goals and objectives are aligned with other departments, branches, and the District as a whole; track and monitor department performance.
• Make sound decisions based on departmental performance indicators.

Required Experience

EXPERIENCE:

• Five (5) years of progressively responsible experience in preparing and administrating grants, engineering project management, project accounting or related field, of which two (2) years is at a supervisory or management capacity.

 EDUCATION:

• Equivalent to a bachelor’s degree from an accredited four-year college or university with a major in engineering, public administration, business administration, finance, accounting, or a related field.

LICENSES/CERTIFICATIONS:

• A valid California driver’s license and the ability to maintain insurability under the District’s Vehicle Insurance Policy.

• Project Management Professional (PMP) certification is desirable.

Knowledge of:

• Principles and practices of leadership, employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Advanced principles, practices and techniques of grant development and administration including contract monitoring and financial/program reporting.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Administrative principles and methods including goal setting, program development and implementation.
• Advanced knowledge of generally accepted grant administration standards.
• Practices, methods and techniques for effective grant proposal writing.
• Basic knowledge of District operations and current water and wastewater issues, relationships with adjacent and supporting agencies and local governmental bodies.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Principles and practices of budget preparation and administration.
• Principles and practices of project management.
• Principles and practices of sound business communication.
• Practices and methods in developing requests for proposals for professional services.
• Principles, practices, and techniques of project and portfolio management, including the application of project management tools and processes, resource allocation, and project prioritization.
• Principles and practices of grant-funding management and control.
• Practices of water/wastewater utility construction.
• Engineering principles as it applies to project management.
• Federal, state, and local laws, codes, and regulations and requirements related to management and compliance expectations in assigned areas of responsibility.
• Generally accepted accounting principles (GAAP) and Governmental Accounting Standards Board (GASB) accounting standards and requirements applicable to public agencies.
• Complex record keeping/management practices.
• District personnel rules, policies, and labor contract provisions.
• District and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• Communicate effectively, both orally and in writing.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Continuous Improvement Based Knowledge:

• The core values, concepts, and framework of continuous improvement criteria, including the principles of management by fact, and organizational and personal learning.
• The means of developing alignment between strategic goals and individual performance standards.
• Practices of process mapping (control).
• Practices of structured problem solving; the Strategic Planning Cycle and the various responsibilities within that cycle.

Ability to:

• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.

• Develop and implement goals, objectives, practices, policies, procedures, and work standards.

• Provide administrative, management, and professional leadership for the grants and loans program and work unit.

• Prepare, administer and monitor a division/department budget.

• Analyze administrative problems and make appropriate recommendations.

• Select appropriate methodologies and perform mathematical and statistical calculations and analyses.

• Prepare evaluations, reports, and proposals with well-supported findings, conclusions, and recommendations in a logical, understandable manner.

• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.

• Effectively represent the department and the District in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.

• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.

• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.

• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

• Effectively manage a comprehensive capital-improvement project compliance program.

• Evaluate program effectiveness and implement changes as needed.

• Ensure grant-funded project expenses comply with contractual obligations.

• Schedule and coordinate funding reimbursements and performance reporting.

• Prepare accurate, clear, and concise reports.

• Interpret and apply regulations and standards for funding agreement compliance.

Continuous Improvement Based Abilities:

• Develop a systems perspective for managing department operations and its key processes to achieve results.
• To use the seven continuous improvement categories and the core values as building blocks for department operations.
• Define and explain key processes and process requirements within the department; develop and deploy strategic plan elements and key performance measures consistent with District goals; develop and maintain continuous improvement in all areas of operations.
• Develop and monitor performance standards for all divisions within the department.
• Ensure department goals and objectives are aligned with other departments, branches, and the District as a whole; track and monitor department performance.
• Make sound decisions based on departmental performance indicators.