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Office Services Administrator

Eastern Municipal Water District

Office Services Administrator

Perris, CA
Full Time
Paid
  • Responsibilities

    CLOSING DATE & TIME:  NOVEMBER 29, 2021 AT 4:00PM PACIFIC TIME

    Under direction, independently performs purchasing transactions for a variety of materials, supplies, services, and equipment for District departments in accordance with District standards and policies and all applicable legal requirements; determines appropriate procurement method and performs product research; writes contracts and legal agreements; and performs related duties, as assigned.

     

    The purpose of this recruitment is to fill one vacancy in the Purchasing Department.

    Required Skills

    Knowledge of:

     

    • Modern principles, practices, and methods of public and governmental purchasing and procurement programs, processes and application, including competitive bidding procedures.
    • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to public agency purchasing operations.
    • Sources and types of products, commodities, and services used by a water and a water reclamation utility.
    • Methods and techniques of developing business communications including reports, correspondence, and bid documents.
    • Practices and techniques of automated and manual financial document processing and recordkeeping.
    • Principles and practices of business organization and public administration.
    • District and mandated safety rules, regulations, and protocols.
    • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
    • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
    • Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

     

    Ability to:

     

    • Source and procure a diverse range of goods and services.
    • Research and utilize data and information to achieve cost effective results.
    • Negotiate contracts, agreements, and/or pricing schedules for services, supplies, and equipment.
    • Advise and explain purchasing policies, procedures, and standards.
    • Make accurate arithmetic, financial, and statistical computations.
    • Understand, interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed.
    • Follow and apply written and oral work instructions.
    • Prepare clear, accurate, and concise records and reports.
    • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
    • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
    • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
    • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
    • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

    Required Experience

    Any combination of experience and education that provides the required knowledge and abilities is qualifying, along with the specific licenses/certifications as outlined below:

     

    EXPERIENCE: 

    • Two (2) years of progressively responsible professional experience supporting a comprehensive purchasing program, or one (1) year of experience as an Assistant Buyer with the District.

     

    EDUCATION:

     

    • Equivalent to a bachelor’s degree with major coursework in purchasing, finance, or management.

     

    LICENSE/CERTIFICATIONS:

    • None required.
  • Qualifications

    Knowledge of:

     

    • Modern principles, practices, and methods of public and governmental purchasing and procurement programs, processes and application, including competitive bidding procedures.
    • Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to public agency purchasing operations.
    • Sources and types of products, commodities, and services used by a water and a water reclamation utility.
    • Methods and techniques of developing business communications including reports, correspondence, and bid documents.
    • Practices and techniques of automated and manual financial document processing and recordkeeping.
    • Principles and practices of business organization and public administration.
    • District and mandated safety rules, regulations, and protocols.
    • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
    • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
    • Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

     

    Ability to:

     

    • Source and procure a diverse range of goods and services.
    • Research and utilize data and information to achieve cost effective results.
    • Negotiate contracts, agreements, and/or pricing schedules for services, supplies, and equipment.
    • Advise and explain purchasing policies, procedures, and standards.
    • Make accurate arithmetic, financial, and statistical computations.
    • Understand, interpret, and apply all pertinent laws, codes, regulations, policies, and procedures, and standards relevant to work performed.
    • Follow and apply written and oral work instructions.
    • Prepare clear, accurate, and concise records and reports.
    • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
    • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
    • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
    • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
    • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.