CLOSING DATE & TIME: JUNE 14, 2022 AT 4:00PM PACIFIC TIME
Under direction, the Records Analyst actively participates in the analysis, planning, development, delivery and administration of the District’s centralized records management program; provides training and technical assistance to departmental and organizational staff with multiple electronic document management systems (EDMS); handles difficult, complex, and sensitive public records requests; ensures the proper management, retention, and disposal of District records and documents; and performs related duties as assigned. This classification is responsible for regularly performing tasks which are varied and complex, requiring considerable discretion and independent judgment. THE FLSA CLASSIFICATION OF THIS POSITION IS EXEMPT.
Required Skills
KNOWLEDGE OF:
- Principles, practices, methods, and techniques of records management including retention criteria.Federal, state, and local laws, codes, and regulations in assigned areas of responsibility.
- Principles, practices, and methods in the design, systems administration, and maintenance of Records Management Software (RMS).
- Principles and practices of quality control.
- Systems troubleshooting principles and practices.
- Modern office methods, practices, and equipment.
- District and mandated safety rules, regulations, and protocols.
- Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
ABILITY TO:
- Assist in the development and administration of a comprehensive records management system.
- Maintain information and generate reports utilizing computer equipment (EDMS Systems).
- Code, file, and retrieve a wide variety of materials under a complex, comprehensive records management system.
- Work collaboratively with departments to ensure effective use of the records management system.
- Analyze complex situations, evaluate alternatives and recommend or adopt effective course of action.
- Develop, explain, and apply rules, policies, and procedures applicable to unit operations.
- Prepare clear and concise records, reports, and other written materials.
- Train others on work practices and procedures.
- Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Understand and carry out written and oral instructions.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Required Experience
Any combination of experience and education that provides the required knowledge and abilities is qualifying, along with the specific licenses/certifications as outlined below:
EXPERIENCE:
- Two (2) years of progressively responsible administrative experience involving the development and maintenance of detailed and complex centralized records and legal documents within a records management system.
EDUCATION:
- Equivalent to a bachelor's degree from an accredited college or university with major coursework in archives and records management, information management, business or public administration, or a related field.
LICENSES/CERTIFICATIONS:
- Certification as a Certified Records Manager (CRM) or Information Governance Certification is desired.