Job Description

JOB DESCRIPTION

HANDS ON MANAGING/COORDINATING ALL HR FUNCTIONS. CONFIDENTIALITY IS CRITICAL.

MANPOWER PLANNING – RECRUITMENT, SELECTION & PLACEMENT – HIRING, FIRING & RETAINING

ADMINISTER BENEFITS & PAYROLL PROCESSING. ASSIST EMPLOYEES WITH QUESTIONS ON BENEFIT PLANS AND OTHER HR ISSUES. CLOSELY COORDINATE VARIOUS HUMAN RESOURCE PROCESSES WITH V.P.’S AND MANAGERS. COORDINATE TEMPORARY EMPLOYEE PROCESSES.

H.R. Initiatives:

• Create, maintain and update all hourly and salaried employees’ records in the system including payroll information, vacation accruals/usage and personal days. Coordinate out of ordinary issues with supervisors and document if necessary.

• Coordinate, audit and edit payroll reports accounting for all time worked and any non-worked hours such as vacation, personal or sick time.

• W- Process weekly payroll by entering time sheets and pulling time keeping system information totals into the payroll computer system.

• Calculate and process total hours to be paid to associates (temp employees) and send figures to the Temp Agency. Verify payroll figures/calculations received from outside sources.

• Upload 401K information from the payroll system and verify that the information is correct. - Backup

• Maintain payroll check integrity- Sort and distribute paychecks, and when requested mail checks to employees off work.

• Calculate and track all deductions for benefits, wage assignments or garnishments. Monitor special circumstances files.

• File management of Employee files, OSHA Logs, Workers Comp claims, Union Grievances, Health, Life, Vision, Long-Term Disability. Maintain proper file separations.

• Assist identifying safety issues in the plant through Safety committee audit initiatives and report findings along with pictures to the Plant Supervisor.

• Report Safety issues that are recommended by OSHA, City Inspectors, Insurance auditors and Other internal or external safety reports.

• Develop, maintain & update various payroll related reports such as 401(k) payouts, union dues & insurance premium reports.

• Weekly attendance report to department manager

• Reviews quarterly with plant manager

• Administer various benefit packages, conduct enrollments, process changes of status, calculate premiums, review claims reports and assist employees with insurance benefit/policy and claims questions.

• Coordinate employee/supervisor 360 performance evaluation program, coordinate with supervisors of evaluations, attendance and any recognition or write-ups during the year, then filing completed forms.

• Prepare Annual Salary/Benefits booklets for office personnel for 1st week in February distribution.

• Prepare and submit Annual OSHA Form 300 in a timely manner.

• Year of Union Contract Negotiations- In March/April Prepare an Annual Wage/Benefits booklet summary for plant employees.

• Maintain workers comp. processes & reports while coordinating claims with Insurance provider. Assist supervisors in filling out injury reports. File reports in a timely fashion with Insurance companies, OSHA and other Government agencies.

• List of employees with restrictions distributed to appropriate managers.

• Ensure proper documents are collected when hiring regarding e-verify, personal documents, interviews, tests, background checks, references and employment verification information.

• Coordinate with Plant managers & supervisors to get treatment for plant injuries, follow-up, accident investigation and reporting to management and Insurance Company.

• Oversee temporary employee “Associates” sourcing and transitioning qualified Associates into hiring.

• Process, track and maintain Employee and Associates I.D. Badges used for I.D. and facility access/timecard.

• Assist in Union Contract Agreement negotiations.

• Assist management in counseling employees. Participates in the disciplinary process and grievances and assists with employee relations and union issues.

• Always referring to Company policy manuals and Union Contract Agreement during events in order to stay consistent and non-discriminatory in our actions.

• Assist with placing ads, initial screening of resumes received to fill open positions.

• New employee orientation of benefits, policies, job description/expectations, E-Verify and On-Boarding.

• Complete Employee Termination process

• Coordinates company events. Safety reward luncheons, employee celebrations & honors, Christmas celebrations plant & office.

• Annual audit of all files in the office and vault to be stored and marked for disposal.

Minimum Qualifications:

Education:

Some college courses or Associates Degree in accounting.

EXPERIENCE:

MINIMUM OF THREE YEARS OF ACCOUNTING ACCOUNTS RECEIVABLE/PAYABLE, PAYROLL AND HUMAN RESOURCE ADMINISTRATION EXPERIENCE. GOOD COMPUTER SKILLS INCLUDING INTEGRATED SOFTWARE PROGRAMS, MICROSOFT WORD, EXCEL AND OUTLOOK.

Skills:

• Customer Service – Ensures employee needs are met and resolve issues in a timely manner. All that we do is ultimately to serve our customers.
• Interpersonal – Ability to positively interact with all levels of employees/managers/service providers. Able to manage emotional, challenging and controversial issues in a professional, logical manner, while avoiding getting personally affected/involved in the process.
• Confidentiality – Uses discretion with confidential information and does not disclose confidential information. Keeps confidential records and files protected.
• Problem solving— Identifies and resolves problems in a timely manner and gathers and analyzes information appropriately. Detail/accuracy oriented.
• Organization – Coordinates multiple activities and arranges information in a useful manner. Self-reliant, utilizes time management and prioritization skills to meet deadlines.
• Communication— Presents information in a clear and concise manner and communicates effectively in both written and oral. Listens comprehensively and is able to take notes accurately with ability to document what was said accurately.
• Reliability- Assignments and initiatives done in a consistent and timely manner. Can be counted on for being on time for meetings, work and meeting deadlines. Makes oneself available for projects/tasks that require extra effort to complete on time.

Company Description

UniStaff Office values relationships with our candidates. Our primary goal is to match your skills with the right opportunity. We strive to provide our candidates with a safe work environment, competitive wage and employee benefits and long term growth and opportunities for advancement.. We value people.