- Source vendor capabilities; monitors pricing of materials and services and schedule purchase orders to ensure timely delivery to meet facility demands.
- Analyse past activity and transactions for understanding future materials demand.
- Work with Group Purchasing Organizations (GPO), vendors, and hospital departments in procuring equipment and supplies at our contracted price.
- Ensure that purchasing documentation is accurate and complete, and terms and conditions of purchases are appropriate.
- Research vendors and perform cost analysis to provide quality inventory and purchase at best cost to stay within budget.
- Assist departments in properly filling out requisitions for supplies as established by the purchasing policies.
- Coordinate the return of damaged or incorrect goods in a timely manner.
- Resolve discrepancies with Accounts Payable timely.
- Maintain communication, cooperation, and coordination with departments regarding Materials Management services.
- Reviews and audits backorders and takes the appropriate action to resolve.
- Keep management informed of any backorders or material shortages.
- Ensures that supplies and inventory are ordered, received, replenished, and kept at appropriate levels so the business functions efficiently.
- Ensures that accurate records of supplies and inventory levels are maintained.
- Prepare and present reports to show trends and data on purchasing, supplies and/or inventory to management.
- Obtain, analyze and interpret supply chain data.
- Use analysis results to improve supply chain processes, performance and to reduce costs.
- Proper management of facility item and vendor master file.
- This staff member may be required to perform other reasonably related duties assigned by the immediate supervisor or other management.
Required Skills
LICENSURE/CERTIFICATION
SPECIFIC JOB EXPERIENCE
- Minimum five (5) years’ experience in a hospital supply chain operations preferred
KNOWLEDGE, SKILLS AND ABILITIES
- Must possess knowledge of hospital supply chain policies and procedures.
- Be knowledgeable of department activity and usage of equipment and supplies, including P.C.
- Be knowledgeable in perpetual inventory operations.
- Be knowledgeable in using Cerner Supply Chain Software.
- Be knowledgeable in using Microsoft Office and a strong working skills using Microsoft Excel.
- Capable of outlining departmental projects and seeing them through to completion.
- Must possess excellent organizational and communication skills.
- Ability to utilize Electronic Healthcare Records for patient documentation
Required Experience
EDUCATION
- High School diploma, or equivalent
- Associates Degree in Business or related field desired