Job Description

We are a small company located just outside of Petaluma looking for an Administrative/Office Assistant to maintain efficient operations in our office and to support our Director and Office Manager. This position is to provide general administrative, clerical, and accounting support to ensure the efficient operation of the office. The Administrative/Office Assistant must be able to work on projects as a team or on an individual basis. Comfortable with numbers and attention to detail is a must! General Responsibilities -Maintain filing systems -Photocopy, scan and send emails -Occasional type documents and correspondence -Checking and entering data -Send and follow up on invoices -Update various Excel Spreadsheets -Assist with Posting Payments -Assist Office Manager with bank deposits -Basic accounting functions -Utilize technology to effectively support management -Drop off packages to FedEx -Send Certified Mailings -Answer gate line and direct visitors appropriately -Organize hard copies, update, and purge old documents, -Scan and update information to a digital file system -Wholesale order processing with utmost attention to upholding our service standards. -Ship direct to consumer wine orders as needed. -Wine transfers between warehouses. This includes export orders. -Coordinate media samples. -Participate in monthly inventory count. -Coordinate Compliance (TBB COLA State DS Licenses). Skills, Qualifications and Knowledge -Detail-oriented and organized, with excellent time management skills and attendance -Ability to adapt quickly to different tasks is a necessary part of the responsibility -Knowledge of administrative and clerical procedures -Knowledge of basic accounting procedures -Good numeracy and alphabetical skills -Effective verbal and listening communication skills -California Driver’s License and Clean Driving Record -Ability to lift 20 lbs.

Company Description

Universal Portfolio is a Real Estate Company that manages commercial properties, a vineyard, and a winery in Sonoma.