Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:

• Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
• Enrollment of new students and re-enrollment of current students
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Maintaining accurate Student Information Systems for the school and local school system
• Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Planning and supporting logistics and set up for school events and activities as needed

Qualifications

• Associates Degree related to business administration/accounting from an accredited college or university preferred.
• Minimum high school diploma or GED required.
• 1-2 years of administrative experience in construction and/or in the home renovations/improvement industry.
• Experience and/or knowledge of payroll legislation and automated accounting systems.
• Accurate 10-key, experience with data entry and familiarity with GL Coding.
• Experience with Calendar management/regional scheduling preferred.
• Tech savvy with the ability to quickly learn and apply various business systems (CAD, Epicor, Salesforce, Microsoft Office). ****
• Successfully complete an MVR and Background check.
• Frequent sitting in front of a computer for long periods of time.
• Ability to operate office equipment using hands and fingers, handle or feel, and reach with hands and arms and grasp objects.
• Minimal bending, squatting, kneeling, stretching, twisting, reaching, and climbing.
• Flexible work schedule with the ability to work evenings and weekends.
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Additional Information

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