JOB: Executive Assistant to President

LOCATION: New York, NY

Urbanspace is the leading operator of food and outdoor marketplaces in the US and UK. We cultivate authentic customer experiences by building and supporting communities of local entrepreneurs and small businesses. Urbanspace has 10 active permanent and outdoor NYC projects, including Urbanspace Vanderbilt, 570 Lex, Times Square, MadSqEats, and Broadway Bites featuring best-in-class local F&B vendors.

Founded in 1972 as Urban Space Management by Eric Reynolds, the company is responsible for some of the top mixed-use visitor destinations in London including Camden Lock, Spitalfields, and many others

US operations established in 1993 by President Eldon Scott who re-invigorated vendor-based marketplaces and food halls in New York City.

We are looking for an enthusiastic, hyper-organized Executive Assistant to manage our President's scheduling, travels, and special projects. THIS PERSON NEEDS TO BE ABLE TO SHIFT GEARS AS NEEDED AND EA EXPERIENCE IN HOSPITALITY IS A MAJOR PLUS!

RESPONSIBILITIES:

• Supports the President in successfully completing his responsibilities.
• Manages the President's calendar, emails, meeting preparations, and travel planning.
• Follows-up with materials, presentations, and solutions to the President's emails, calls and meetings. 
• Builds rapport with the team and key cross-functional stakeholders to serve as a catalyst around inquiries and requests.
• Keeps minutes of the weekly senior staff meetings and automatically reminds the senior team of open items. 
• Organizes and keeps minutes of the Board meetings. 
• Maintains ongoing reports, databases, trackers, files, updates and organizes shared drives/files, etc as needed.
• Helps maintain the President's social channels. 
• Completes special projects as needed.

REQUIREMENTS:

• 5+ years of relevant experience supporting senior level executives in an administrative capacity.
• A “people” person who is good at disseminating information and is skilled at developing a high level of trust from their coworkers and supervisors.
• Previous experience in high growth environment, within hospitality, strongly preferred.
• Strong work ethic, proactive, exhibits positivity, professionalism, confidentiality and good judgement.
• Outstanding verbal and written communication.
• Incredibly organized and resourceful; able to juggle and multi-task, with an acute attention to detail and follow through.
• Advanced presentation skills (Google Docs, Powerpoint). 
• Passion for supporting creative entrepreneurs, food, new business models, trying, learning, improving, and sharing best practices.