We are seeking a full-time Office Manager to join our dynamic team. Serving as the "air traffic controller" of our organization, the Office Manager plays a crucial role in supporting project teams, owners, clients, and vendors. We are looking for an individual dedicated to providing top-tier administrative support in the fast-paced field of new home construction and remodeling. The ideal candidate is both independent and a team player. Responsibilities: Customer Service: • Deliver exceptional internal and external customer experiences through professional communication. • Warmly greet and welcome guests, maintaining a high standard for the reception area. • Respond promptly and courteously to customer and vendor inquiries. • Process change orders with clients. Vendor Relationships: • Act as a liaison with subcontractors and suppliers. • Establish and manage vendor records. • Obtain and track Certificates of Insurance (COIs) and W-9 forms. Project Coordination: • Oversee internal construction project documents from initiation to completion. • Facilitate communication with contractors, suppliers, and other stakeholders to ensure project requirements are met. • Assist with organizational tasks, data-related projects, and company spreadsheets. • Participate in weekly team meetings with project managers. • Collaborate with the team to ensure seamless coordination of new build and remodel projects. Bookkeeping: • Manage accounts payable by receiving, routing, and paying invoices. • Review and approve contractor invoices and change orders. • Coordinate accounts receivable, including draws with title companies. • Conduct banking activities such as deposits, check writing, and bank statement reconciliation. • Collect and post rent payments. Marketing Activities: • Assist with ad writing and proofing. • Contribute to marketing and social media content. • Coordinate photography for projects. Office Coordination: • Undertake additional duties as assigned. Qualifications: • Excellent written and verbal communication skills. • Strong time management skills with the ability to prioritize tasks. • Flexibility to adapt to changing demands. • Capacity to handle high work volumes under pressure while meeting deadlines. • Resourcefulness in problem-solving, with initiative and good judgment. • Exceptional phone etiquette, multitasking ability, and interpersonal skills. • Commitment to maintaining confidentiality regarding company, project, and client information. • Team-oriented mindset, characterized by honesty, trustworthiness, and reliability. • Keen attention to detail, organizational prowess, and strong communication skills. Additional Experience/Skill Requirements: • High School Diploma or equivalent. • Proficiency in MS Office Word, Excel, and Outlook. • Minimum 2 years of experience with QuickBooks. • General understanding of accounting practices and principles. • Basic knowledge of digital marketing, including social media, reviews, and website management. Compensation: $50,000 - $52,000 per year

• Customer Service: • Deliver exceptional internal and external customer experiences through professional communication. • Warmly greet and welcome guests, maintaining a high standard for the reception area. • Respond promptly and courteously to customer and vendor inquiries. • Process change orders with clients.Vendor Relationships: • Act as a liaison with subcontractors and suppliers. • Establish and manage vendor records. • Obtain and track Certificates of Insurance (COIs) and W-9 forms.Project Coordination: • Oversee internal construction project documents from initiation to completion. • Facilitate communication with contractors, suppliers, and other stakeholders to ensure project requirements are met. • Assist with organizational tasks, data-related projects, and company spreadsheets. • Participate in weekly team meetings with project managers. • Collaborate with the team to ensure seamless coordination of new build and remodel projects.Bookkeeping: • Manage accounts payable by receiving, routing, and paying invoices. • Review and approve contractor invoices and change orders. • Coordinate accounts receivable, including draws with title companies. • Conduct banking activities such as deposits, check writing, and bank statement reconciliation. • Collect and post rent payments.Marketing Activities: • Assist with ad writing and proofing. • Contribute to marketing and social media content. • Coordinate photography for projects.Office Coordination: • Undertake additional duties as assigned.