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Administrative Assistant 5

Ursus

Administrative Assistant 5

San Francisco, CA
Full Time
Paid
  • Responsibilities

    Job Description

    Our client - a Fortune 500 Software Organization - is seeking an Administrative Assisant 5 to bring onto the team. Please see below for details: LOCATION: San Francisco, CA DURATION: 9 months SUMMARY: We are seeking an Administrative Assistant to support several Sr. Directors within the Product Marketing, CC organization. The successful candidate will have extreme attention to detail, the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible under pressure. A positive attitude and excellent communication skills are a must! Daily administrative and business support for Sr. Directors on the Product Marketing team Heavy calendar management (Outlook) and extensive scheduling with both internal and external stakeholders Attend key meetings, take notes and circulate follow-up as necessary Arrange associated business travel and submit expense reports Coordinate special projects including team offsites, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects Ability to travel occasionally to provide on-site support at events/conferences Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed Continually improve the administrative process for greater efficiency 5+ years of experience in coordination, administrative, or operations capacity Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality Expert knowledge of computer technology, including MS Office Demonstrated ability to quickly turn around projects with polish and accuracy Extremely organized with ability to juggle multiple/complex demands in a fast-paced environment Work effectively with minimal direction, take initiative, and follow through Proven ability to assess and prioritize conflicting demands Must handle confidential information with integrity and exercise discretion Highly organized with strong communication and writing skills Eagerness to network with other Executive Assistants at *** and cooperate as a worldwide team Ability to work well with all levels of management, staff, and outside contact

    Company Description

    Ursus, Inc. is a privately held leader in recruiting and staffing. We specialize in Permanent, Contract-to-Hire, and Contract Opportunities.