Job Description
Job title: Seasonal Community Event Support Role
Location: Doral, FL
Rate:$14/hr on W2
Full Time
Temp
Start date:08/14/2017 To End date:11/03/2017 (3 months )
Work hours/shift: 7.5 Hours
Client: American Cancer Society
Job Description
Major purpose:
Role Description:
· The seasonal community event support role will provide event related support services to the event staff (RFL, Strides, Distinguished events) in the Division.
Primary Skills Needed:
· Strong written and verbal communication and interpersonal skills
· Strong computer skills; word processing, data entry and spreadsheet
· Ability to respond to changing circumstances and priorities in a focused and timely manner
· Ability to apply guidelines and procedures
· Able to work successfully in a diverse team environment
Major functions:
Event Materials/Document Preparation:
· Assist as needed with event (all events) related materials including but not limited to:
· Invitations
· RSVPs
· Brochures
· Posters
· Letters
· Programs
· Certificates
· Name tags
· Signage
· Order & Coordinate Event Materials/Products:
· Assist with record of orders
· Assist with appropriate accounting
· Event Correspondence:
· Send invitations to team captains and/or committees for kickoffs, registration nights and other events
· Assist with RSVP process for events and event related meetings
· Maintain contact list for events
· Prepare mailings (lists, labels, stuffing and sealing), bulk mail, mail merge, etc.
Event Reporting:
· Pull Convio reports for Bank Night and day of event
· Assist with other reporting needs as appropriate
General Event Support:
· Assist with event participant registration as needed
· Assist with event related inquires (SRs, phone, walk-ins)
· Team Captain packets as needed
· Sponsor packets
Event Data Entry:
· Assist with data entry as needed. Including but not limited to the following:
· Records of committees, sponsors, survivors, etc.
· Post event data
· Greater Giving data input for distinguished events – RSVP’s, auction items, packages, importing online registrations, uploading pictures, creating sales and payments, updating records
On-Site Day of Event Support (as approved):
· Attend events to support staff and volunteers.
· Help volunteers through registration and check out
· Onsite donation processing support
Event Income Processing (assist office support in the local office):
· Proper preparation of batch headers
· Processing of donations
· Create bank night kits: batch forms, accounting packets, log, bank bags, income processing box
· Assist with Bank Night envelops and match to received income