Job Description

Job title: Seasonal Community Event Support Role

Location: Fort Lauderdale FL

Rate:$14/hr on W2

Full Time

Temp

Start date:08/14/2017 To End date:11/03/2017 (3 Months Contract)

Work hours/shift: 7.5

Client: American Cancer Society

Job Description

Major purpose:

Role Description:

· The seasonal community event support role will provide event related support services to the event staff (RFL, Strides, Distinguished events) in the Division.

Primary Skills Needed:

· Strong written and verbal communication and interpersonal skills

· Strong computer skills; word processing, data entry and spreadsheet

· Ability to respond to changing circumstances and priorities in a focused and timely manner

· Ability to apply guidelines and procedures

· Able to work successfully in a diverse team environment

Major functions:

Event Materials/Document Preparation:

· Assist as needed with event (all events) related materials including but not limited to:

· Invitations

· RSVPs

· Brochures

· Posters

· Letters

· Programs

· Certificates

· Name tags

· Signage

· Order & Coordinate Event Materials/Products:

· Assist with record of orders

· Assist with appropriate accounting

· Event Correspondence:

· Send invitations to team captains and/or committees for kickoffs, registration nights and other events

· Assist with RSVP process for events and event related meetings

· Maintain contact list for events

· Prepare mailings (lists, labels, stuffing and sealing), bulk mail, mail merge, etc.

Event Reporting:

· Pull Convio reports for Bank Night and day of event

· Assist with other reporting needs as appropriate

General Event Support:

· Assist with event participant registration as needed

· Assist with event related inquires (SRs, phone, walk-ins)

· Team Captain packets as needed

· Sponsor packets

Event Data Entry:

· Assist with data entry as needed. Including but not limited to the following:

· Records of committees, sponsors, survivors, etc.

· Post event data

· Greater Giving data input for distinguished events – RSVP’s, auction items, packages, importing online registrations, uploading pictures, creating sales and payments, updating records

On-Site Day of Event Support (as approved):

· Attend events to support staff and volunteers.

· Help volunteers through registration and check out

· Onsite donation processing support

Event Income Processing (assist office support in the local office):

· Proper preparation of batch headers

· Processing of donations

· Create bank night kits: batch forms, accounting packets, log, bank bags, income processing box

· Assist with Bank Night envelops and match to received income