Job Description
Job title: Event Support
Location: Winter Park, FL (Zip code: 32789)
Full Time
Temp
Work hours/shift: 37.5 hours
Start date: 08/31/2017 to End date: 11/03/2017 (2+ months contract)
Rate: $14/hr on W2
Client: American Cancer Society
Job Description:
Major purpose:
Role Description:
The seasonal community event support role will provide event related support services to the event staff (RFL, Strides, Distinguished events) in the Division.
Primary Skills Needed:
Strong written and verbal communication and interpersonal skills
Strong computer skills; word processing, data entry and spreadsheet
Ability to respond to changing circumstances and priorities in a focused and timely manner
Ability to apply guidelines and procedures
Able to work successfully in a diverse team environment
Major functions:
Event Materials/Document Preparation:
Assist as needed with event (all events) related materials including but not limited to:
Invitations
RSVPs
Brochures
Posters
Letters
Programs
Certificates
Name tags
Signage
Order & Coordinate Event Materials/Products:
Assist with record of orders
Assist with appropriate accounting
Event Correspondence:
Send invitations to team captains and/or committees for kickoffs, registration nights and other events
Assist with RSVP process for events and event related meetings
Maintain contact list for events
Prepare mailings (lists, labels, stuffing and sealing), bulk mail, mail merge, etc.
Event Reporting:
Pull Convio reports for Bank Night and day of event
Assist with other reporting needs as appropriate
General Event Support:
Assist with event participant registration as needed
Assist with event related inquires (SRs, phone, walk-ins)
Team Captain packets as needed
Sponsor packets
Event Data Entry:
Assist with data entry as needed. Including but not limited to the following:
Records of committees, sponsors, survivors, etc.
Post event data
Greater Giving data input for distinguished events – RSVP’s, auction items, packages, importing online registrations, uploading pictures, creating sales and payments, updating records
On-Site Day of Event Support (as approved):
Attend events to support staff and volunteers.
Help volunteers through registration and check out
Onsite donation processing support
Event Income Processing (assist office support in the local office):
Proper preparation of batch headers
Processing of donations
Create bank night kits: batch forms, accounting packets, log, bank bags, income processing box
Assist with Bank Night envelops and match to received income
Looking forward for your reply.