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Seasonal Community Event Support Role

VDart Inc

Seasonal Community Event Support Role

Tampa, FL
Full Time
Paid
  • Responsibilities

    Job Description

    Job title: Event Support

    Location: Winter Park, FL (Zip code: 32789)

    Full Time

    Temp

    Work hours/shift: 37.5 hours

    Start date: 08/31/2017 to End date: 11/03/2017 (2+ months contract)

    Rate: $14/hr on W2

    Client: American Cancer Society

    Job Description:

    Major purpose:

    Role Description:

    The seasonal community event support role will provide event related support services to the event staff (RFL, Strides, Distinguished events) in the Division.

    Primary Skills Needed:

    Strong written and verbal communication and interpersonal skills

    Strong computer skills; word processing, data entry and spreadsheet

    Ability to respond to changing circumstances and priorities in a focused and timely manner

    Ability to apply guidelines and procedures

    Able to work successfully in a diverse team environment

    Major functions:

    Event Materials/Document Preparation:

    Assist as needed with event (all events) related materials including but not limited to:

    Invitations

    RSVPs

    Brochures

    Posters

    Letters

    Programs

    Certificates

    Name tags

    Signage

    Order & Coordinate Event Materials/Products:

    Assist with record of orders

    Assist with appropriate accounting

    Event Correspondence:

    Send invitations to team captains and/or committees for kickoffs, registration nights and other events

    Assist with RSVP process for events and event related meetings

    Maintain contact list for events

    Prepare mailings (lists, labels, stuffing and sealing), bulk mail, mail merge, etc.

    Event Reporting:

    Pull Convio reports for Bank Night and day of event

    Assist with other reporting needs as appropriate

    General Event Support:

    Assist with event participant registration as needed

    Assist with event related inquires (SRs, phone, walk-ins)

    Team Captain packets as needed

    Sponsor packets

    Event Data Entry:

    Assist with data entry as needed. Including but not limited to the following:

    Records of committees, sponsors, survivors, etc.

    Post event data

    Greater Giving data input for distinguished events – RSVP’s, auction items, packages, importing online registrations, uploading pictures, creating sales and payments, updating records

    On-Site Day of Event Support (as approved):

    Attend events to support staff and volunteers.

    Help volunteers through registration and check out

    Onsite donation processing support

    Event Income Processing (assist office support in the local office):

    Proper preparation of batch headers

    Processing of donations

    Create bank night kits: batch forms, accounting packets, log, bank bags, income processing box

    Assist with Bank Night envelops and match to received income

    Looking forward for your reply.