Vagaro is looking for an Event Coordinator to assist our Event Manager in organizing industry tradeshows, Vagaro's annual Iconic user conference, and more. As a coordinator you will provide support to the events team in order to execute Vagaro's event strategy and help with key aspects of all events including vendor management, internal communication, budgeting, and shipping. If you enjoy planning, designing and managing events; are engaging, proactive, innovative and detail-oriented; work well and thrive within a team environment; and are passionate about providing an exceptional customer experience, join us & apply today!

POSITION REPORTS TO PLEASANTON, CA- ONSITE POSITION

PERKS:

• 15 days PTO
• 9 company holidays
• Reimbursement program using any of Vagaro services.
• 401k retirement plan with matching
• Healthcare, dental & vision plans for individuals and families
• Life insurance, supplemental programs
• Tuition reimbursement program
• Discounted tickets program
• Doordash Dash Pass
• On-site fitness center
• Work/Life & EAP services

RESPONSIBILITIES:

• Understand the requirements for every event – including but not limited to industry tradeshows, user conferences, and more.
• Assist and contribute to the planning of trade shows; to include but not limited to pre-planning, site sourcing and selection, supplier coordination, onsite execution and post event wrap-up for large, mid-size and small-scale shows.
• Manage the costs of the event against cost projections and communicate appropriately
• Conduct event and space planning (take requirements and transfer them into available space)
• Research vendors (catering, decorators, musicians etc.) and help choose the best combination of quality and cost
• Assist with production of show exhibits and booths, customer receptions, other special events, and staffing plans
• Assist with event happenings and act quickly to resolve problems
• Help evaluate event's success by reporting out on specific KPI's
• Develop and maintain relationships with other team members attending the trade show
• Work with vendors to arrange space, logistics, lodging, equipment rental, and set-up and dismantling
• Manage collateral requirements for events including emails, booth designs, company information
• Assist with coordinating of the routing of exhibits shipped and all needed materials

QUALIFICATIONS:

• Bachelor's degree in Marketing or related field/equivalent work experience

• Previous event planning or project management experience

• Excellent communication skills with high level of professionalism

• Superior time management skills and ability to multi-task in a fast-paced environment

• Strong team player, strong collaboration skills

• Project management skills

• Proficient in MS Office

• Excellent vendor management skills

• Flexible and adaptive to constant change

• Enjoys a very collaborative team environment

• Detail oriented with a commitment to high quality performance and production

• Creative, high energy, innovative, proactive, and resourceful

• Must be willing to travel domestic and international

ABOUT THE COMPANY: Vagaro, Inc. develops an all-in-one business management platform and a powerful online marketplace for the salon, spa, and fitness industries. More than 174,000 professionals and 67,000+ businesses in the United States, Canada, UK, and Australia use Vagaro's cloud-based software to manage all aspects of their operations. Consumers choose Vagaro to search for and book services in their community at their convenience. Vagaro is easy-to-use and works on any device. Learn more by visiting https://www.vagaro.com and https://sales.vagaro.com.