Job Description

QUALIFICATIONS:

Answer phone; route calls to appropriate staff

Maintain the Mitel phone system

Open and distribute mail and website email

Schedule UPS pickups for office personnel

Greet and assist applications for job postings 

Set up new customers in Great Plains and Salesforce

Enter customer quotes in Great Plains and close out unsold jobs

Purge closed quotes and order

Review and verify all quotes for accuracy

General office and secretary responsibilities

Operate and maintain office equipment

Monitor office supply levels and requisition as needed

Maintain Customer Filing System

Create Colorbar folders

Perform annual review of customer credit terms

Filing

Assist sales and other office personnel

OTHER RELATED QUALIFICATIONS:

High school diploma or GED, three to five years related experience and or training; or a combination

Ability to read, write and comprehend simple instructions, correspondence and memos

Ability to effectively present information in one-on-one and small group situations

Ability to add, subtract, multiply and divide in all units of measure using whole numbers, fractions and decimals

Ability to compute rate, ratio and percent

Ability to apply common sense understanding to carry out detailed instructions

Ability to deal with problems involving concrete variables

Handling of sensitive and personal information must be kept strictly confidential, Violation of this will not be tolerated  

PHYSICAL DEMANDS:

Regularly required to sit with occasional standing

Required to use a computer, phone and other office equipment

Noise level is generally quite

REQUIREMENTS:

Must be able to pass a physical, drug test and background check

Have a valid drivers license with a clear driving record

Company Description

Leading custom sign manufacturer in business since 1948, North side of Grand Rapids approx. 59 employees Design, manufacturer and install exterior and interior identification & vinyl graphics signage for: hospitals, banks, schools and commercial business. Way-finding and electronic message signs also.