We’re hiring a driven real estate executive assistant to support the supervising broker and carry out basic administrative tasks. You’ll serve as a liaison between the broker and clients and be responsible for screening and conveying relevant messages and making appointments and travel arrangements for the broker. You will also be responsible for the safe-keeping of customer information in the database, keeping the office supplies well-stocked, and working with other departments when necessary. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field. If you think you’d be a great fit, apply today! Responsibilities: Function as the main point contact for the principal broker Complete administrative duties, like picking up orders, or other tasks as needed Make appointments and travel itineraries for broker Complete elementary bookkeeping tasks for the broker Purchase supplies and follow office protocols GENERAL ADMINISTRATIVE DUTIES • Oversee all aspects of the administration of the agent’s business. • Create and manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up and all office administration. • Coordinate the purchasing of any office equipment, marketing materials, and any other business-related supplies and materials, agent’s calendar with upcoming events and appointments. ACTIVE CLIENT MANAGEMENT DUTIES • Pre-Listing to Contract to Close - aspects of seller and buyers’ transactions from initial contact to agreement. • Organize all listing materials: pre-listing presentation, listing agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings, etc. • Coordinate with sellers for all home photos, staging, repairs, cleaning, signage, lockbox, access requirements, and marketing activities, all documents for signatures on listing agreement, disclosures, and other needed documentation and review for accuracy. • Submit all essential documentation to office broker for file compliance. • Organize showings and obtain feedback. • Weekly updates to sellers regarding showings and marketing activities and a market snapshot. • All public open houses and showing appointments. • Enter all listing information into MLS and websites. • Input all necessary information into client relationship management programs and transaction management systems. POST-FIRM SALE • Oversee all aspects of buyer and seller transactions from purchase agreement to closing. • Coordinate with mortgage agents and appraisers. • Schedule home inspections and repairs. • Submit all documents to the office broker for file compliance. • Schedule, coordinate, and attend to closing-related issues. • Input all client information into client database system, including future address. • Schedule 30, 60, and 120-day client customer service follow-up calls with any home improvement provider recommendations and to ask for referrals. MARKETING AND BUSINESS DEVELOPMENT • Manage client relationship management • Create all buyer and seller packages. • Coordinate the preparation of all listing and open house flyers, graphics, signage, and all other marketing materials. • Manage and update agent website and online listings. • Assist agent to manage social media presence. • Track all online business sources. • Manage all client and vendor appreciation events. • Assist in planning the annual VHE golf tournament. • Regularly request client testimonials for websites, social media, and other marketing materials. • Coordinate and implement agent marketing videos and property videos online and database campaigns. • Research, purchase and assemble client appreciation gifts and branded products. Qualifications: 2-3 years experience providing administrative support in a personal assistant role, or similar High school diploma required Possesses discernment for working with confidential information and tight deadlines Familiar with Microsoft Word, Excel, and Multiple Listing Service Strong interpersonal skills and time management skills • Ability to type 80 words per minute • Customer Relationship Management (CRM) • Transaction Coordinator • Real estate industry experience (or financial, mortgage or insurance industries) • Social media savvy • Canva and other useful free online design tools • Google Apps • Video creation Compensation: $20 - $25 hourly

• General Administrative Duties • Oversee all aspects of the administration of the agent’s business. • Create and manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up and all office administration. • Coordinate the purchasing of any office equipment, marketing materials, and any other business-related supplies and materials, agent’s calendar with upcoming events and appointments.Active Client Management Duties • Pre-Listing to Contract to Close - aspects of seller and buyers’ transactions from initial contact to agreement. • Organize all listing materials: pre-listing presentation, listing agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings, etc. • Coordinate with sellers for all home photos, staging, repairs, cleaning, signage, lockbox, access requirements, and marketing activities, all documents for signatures on listing agreement, disclosures, and other needed documentation and review for accuracy. • Submit all essential documentation to office broker for file compliance. • Organize showings and obtain feedback. • Weekly updates to sellers regarding showings and marketing activities and a market snapshot. • All public open houses and showing appointments. • Enter all listing information into MLS and websites. • Input all necessary information into client relationship management programs and transaction management systems.Post-firm sale • Oversee all aspects of buyer and seller transactions from purchase agreement to closing. • Coordinate with mortgage agents and appraisers. • Schedule home inspections and repairs. • Submit all documents to the office broker for file compliance. • Schedule, coordinate, and attend to closing-related issues. • Input all client information into client database system, including future address. • Schedule 30, 60, and 120-day client customer service follow-up calls with any home improvement provider recommendations and to ask for referrals.Marketing and Business Development • Manage client relationship management • Create all buyer and seller packages. • Coordinate the preparation of all listing and open house flyers, graphics, signage, and all other marketing materials. • Manage and update agent website and online listings. • Assist agent to manage social media presence. • Track all online business sources. • Manage all client and vendor appreciation events. • Assist in planning the annual VHE golf tournament. • Regularly request client testimonials for websites, social media, and other marketing materials. • Coordinate and implement agent marketing videos and property videos online and database campaigns. • Research, purchase and assemble client appreciation gifts and branded products.