ABOUT US:

Vaxart is a clinical-stage biotechnology company developing a range of oral recombinant vaccines based on its proprietary delivery platform. Vaxart vaccines are administered using convenient room temperature-stable tablets that can be stored and shipped without refrigeration.

Vaxart has demonstrated that its proprietary tablet vaccine delivery platform is suitable to deliver recombinant vaccines, positioning the company to develop oral versions of currently marketed vaccines and to design recombinant vaccines for new indications. Its development programs currently include tablet vaccines designed to protect against coronavirus, norovirus, seasonal influenza, and respiratory syncytial virus (RSV), as well as a therapeutic vaccine for human papillomavirus (HPV), Vaxart's first immuno-oncology indication.

Our mission is the promotion of global health through the development of effective vaccines that can be administered by tablet rather than by injection, providing for the simple and efficient distribution and administration of safe vaccines in any setting.

We are looking for an Executive Assistant, Clinical to join our growing team! This is a remote role, however, candidates must be based on the West Coast. 

SUMMARY:

The Executive Assistant (EA) role requires flexibility, keen attention to detail, and the ability to roll up your sleeves and participate in various tasks and projects to deliver success. This role reports to the Sr. Vice President of Clinical Development & Project Management to. The EA is expected to handle all duties with a high degree of integrity, professionalism, and confidentiality. Ultimately, the EA will contribute to the efficiency Vaxart's business by providing personalized and timely support to executive members. This role requires a person who is highly motivated, takes initiative, and feels comfortable with ambiguity; they should have good multi-tasking skills, know how to ask the right questions to gain information as needed, and have the ability to drive tasks to completion efficiently and proficiently.   

RESPONSIBILITIES:

Manage and prioritize calendars, schedules, and communications

Efficiently follow-up with internal & external collaborators on the executives behalf with high professionalism, as requested by the

Arrange travel schedules that can quickly change and need adjustment

Ability to work flexible work schedule when needed to support deadlines

Organize and coordinate both internal and external meetings and events

• Schedule meetings, draft meeting agendas and meeting minutes
• Help follow-up on action items from meetings

Track department supplies and manage inventory and reorder

Manage departmental trackers (e.g. finance, POs, list of vendors and contractors, etc.)

File expense reports and track reimbursement status

Support ad-hoc requests, often on short notice

Travel to the Headquarter Office up to 20%

REQUIREMENTS:

Associate degree or equivalent experience. Bachelor's degree preferred

Ability to maintain strict confidentiality

Minimum of 5+ years executive or general administrative experience supporting executives with the ability to prioritize tasks and requests

Outstanding organizational and time management skills

Excellent interpersonal, verbal, and written communications skills

• Ability to draft cover letters and other general documents

Reliable, proactive, and dependable

Strong attention to detail with the ability to manage and meet deadlines

Technologically savvy and experienced with Microsoft Office Suite applications

• Ability to draft cover letters and other general documents
• Ability to review documents for consistency and formatting
• Ability to create and manipulate Excel spreadsheets
• Ability to draft Powerpoint presentations

VACCINATION REQUIREMENT:

Vaxart has implemented a mandatory COVID-19 vaccination policy which requires our employees to be fully vaccinated against COVID as a condition of employment. Vaxart will make reasonable accommodations for valid exemptions based on disability, medical, or religious reasons. Vaxart prioritizes sound science and available facts to best ensure the ongoing safety of our employees and the community.

Vaxart offers team members a competitive compensation and benefits package, including a robust health plan, bonus program, stock options, 401K with employer matching, tuition assistance, and work-life balance.

Vaxart is an Equal Opportunity Employer and values diversity. We are committed to the principles of equal employment opportunity and affirmative action for all applicants and employees. Equal opportunity and consideration are afforded to all qualified applicants and employees in personnel actions, which include recruiting and hiring, selection for training, promotion, rates of pay or other compensation, transfer, discipline, demotion, and layoff or termination. Vaxart does not unlawfully discriminate on the basis of race, color, religion, sexual orientation, marital status, pregnancy, gender identity, gender expression, family medical history or genetic information, citizenship, national origin or ancestry, sex, age, physical or mental disability, medical condition, veteran status, military status, or any other basis protected by federal, state or local law, ordinance or regulation.