Job Description

VENDOR DIRECT SOLUTIONS IS A MARKET LEADER IN LAW FIRM AND ORGANIZATION INFORMATION MANAGEMENT CONSULTING AND OUTSOURCING. WE ARE CURRENTLY LOOKING FOR AN EXPERIENCED FULL- TIME RECORDS CLERK TO WORK AT ESTABLISHED CLIENT LAW FIRM IN SACRAMENTO, CA. VENDOR DIRECT SOLUTIONS IS NOT A RECRUITING OR STAFFING AGENCY. WE ARE A FULL-TIME EMPLOYER. WE OFFER COMPETITIVE BENEFITS, WHICH INCLUDES FULL HEALTH DENTAL AND VISION, 10 PAID HOLIDAYS, ACCRUED PAID TIME OFF , LIFE INSURANCE, AND 401(K).

JOB RESPONSIBILITIES:

• Perform work in copy, fax and/or receptionist areas according to established procedure
• Process incoming and outgoing mail, Fedex and UPS items.
• Scan and email incoming mail daily.
• Coordinate with Office Manager in supporting office visitors.
• Provide Copy/Scan/Print services as needed.
• Load copier with various paper and toner.
• Maintain other office and kitchen supplies.
• Work cooperatively with various levels of legal assistants, paralegals, attorneys, partners, managing partners, and administration.
• Creating and maintaining files according to established policies and procedures.
• Researching, retrieving, and delivering documents and boxes as requested. 
• Locate files at client request for temporary use outside of the department.
• Troubleshoot basic equipment problems.
• Research & problem solve issues pertaining to locating requested records.
• Handle sensitive and/or confidential documents and information.
• Communicate with manager and client on job or deadline issues.

**THE JOB DUTIES LISTED ABOVE ARE NOT AN EXHAUSTIVE LIST OF EVERY TASK THE CANDIDATE WILL PERFORM, BUT ARE INTENDED TO PROVIDE A REPRESENTATIVE SUMMARY OF THE MAJOR DUTIES AND RESPONSIBILITIES. CANDIDATES MAY BE REQUIRED TO PERFORM ADDITIONAL, POSITION-SPECIFIC DUTIES. EXPERIENCE & SKILLS:

• High school diploma or equivalent.
• Skilled in the use of digital reprographics, fax, binding, mail and phone equipment preferred
•  Legal Records experience desirable
• Excellent communication skills, both verbal and written.
• Able to work independently without daily supervision.
• Requires intermediate or higher computer skill level, specifically using Microsoft Office applications (Outlook, Excel, Word, etc.).
• Requires strong organizational skills and attention to detail with emphasis on accuracy and quality.
• Ability to work in a fast-paced team environment.
• Ability to prioritize work to balance multiple projects and deadlines.
• Exceptional customer service skills.
• Must be self-motivated with positive can do attitude
• Must be able to lift up to 50 lbs. on a frequent basis.
• Must be able to push, pull, bend, twist, and work standing up for long periods of time.

EDUCATION QUALIFICATIONS:

• High school diploma or equivalent required; some college preferred;
• Minimum two - five yeas records experience in a legal environment; relevant experience and training in front office administration is preferred.

Company Description

Vendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems. Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space. VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.