JOB TITLE: PAYROLL SPECIALIST

DEPARTMENT: PAYROLL

FLSA STATUS: FULL TIME & NON-EXEMPT

REPORTS TO: AVP OF PAYROLL

POSITION SUMMARY: The Payroll Specialist is responsible for the timely processing of payroll for hourly and salaried employees. This position will maintain payroll compliance with applicable laws, regulations and company policies. The Payroll Specialist will have working knowledge of time clock systems, voluntary payroll deductions, federal/state taxation, quarter/year-end processing which includes W2 and 1099 processing.

KEY RESPONSIBILITIES:

• Payroll processing
• Ensure accurate and timely payroll processing and employee payments
• Review and calculate pay for status changes, new hires, transfers and promotions
• Calculate terminated employee final pay following the appropriate state laws and regulations
• Resolve issues or discrepancies with payroll data
• Troubleshoot and problem-solve employee payroll and HRIS issues or concerns
• Make necessary entries or uploads to payroll data, which includes adjustments, incentives, additional hours, etc. after appropriate approvals and documentation is received
• Prepare off-cycle payrolls and manual checks as needed
• Respond to all HRIS and payroll questions and inquiries
• Enter new hire information into HRIS
• Provide technical expertise and counsel to employees regarding various HRIS functions and processes
• Manage, maintain and update Human Resource Information System (HRIS) and specific modules
• Manage employee files (active and inactive), I-9s, etc.
• Assist with setup of new payroll and/or companies
• Generate reports as requested and for compliance and audits
• Perform other duties and projects as assigned.

DESIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to efficiently organize work activities to meet daily and weekly deadlines
• Ability to multi-task with a strong attention to detail
• Good communication skills and ability to work effectively in a team environment
• Intermediate to strong skills in MS Office, including Excel and Outlook
• Must use logic and reasoning to make immediate decisions under pressure or tight deadlines.
• Proven ability to make proper judgment calls when presented by a situation/problem.

QUALIFICATIONS:

• Payroll processing experience preferred
• Previous multi-state experience preferred
• Web-based payroll software experience preferred
• Previous experience processing payroll for 1099 contractors is desired
• Knowledge of garnishments/deductions required
• Intermediate to advance MS Excel proficiency