Job Description
POSITION: Executive Assistant to the Co-Founder
COMPANY: Verb.
REPORTING TO: Co-Founder, Shannon Jones
STATUS: FT Employee, 9:00am-6:00pm M-F, with occasional evenings and weekends
COMPENSATION: $75,000-$85,000/yr depending on experience
BENEFITS: Generous Paid Vacation and additional Paid Time Off package; Health, Dental, and Life Insurance; Annual Remote Office Expense Credit; Monthly Telephone/Wifi Credit; Annual Professional/Creative Development Credit
LOCATION: Remote, with regular responsibilities local to Brooklyn (Flatbush), NY; must have flexibility for 15-25% travel throughout the year. We will only consider applicants located in the NYC boroughs or Long Island.
START DATE: February 2023
APPLICATIONS ACCEPTED THROUGH: Monday, January 23rd
ABOUT THE EXECUTIVE ASSISTANT POSITION
At Verb, our mission is to create brand experiences that make people feel seen, valued, and connected. We are a hybrid consultancy + agency that works with forward-thinking marketing leaders who are looking for ways to reimagine how consumers interact with their brand. We work primarily with brands in entertainment, tech, and lifestyle.
Verb is looking for an Executive Assistant to support our Co-Founder, Shannon Jones. This role will serve as Shannon’s right hand both personally and in the business, ensuring all of the details of each day are coordinated between team members, stakeholders, and Shannon’s personal support network. The successful candidate is operations minded. You love creating systems that bring ease and efficiency to the CEO you support.
This role is Full-Time, requires a flexible lifestyle to have the ability to work some evenings/weekends, and will require 15-25% travel as the Co-Founder’s right hand. The individual that joins us in this role will work remotely, but will have frequent errands local to the Brooklyn area, and will be meeting with the Co-Founder in-person 1x/week. We will only consider applicants located in the NYC boroughs or Long Island. We strongly encourage underrepresented minorities to apply to this incredible opportunity.
YOU’RE PERFECT FOR VERB IF...
You are systems and process driven. You enjoy creating systems that bring efficiency to your CEO and team.
You are the textbook example of highly resourceful. People naturally look to you to help them find the answers to everything. Google is your friend.
Accountability is one of your top values. You take complete ownership of your role and you always see things through to completion.
You embrace and live by a positive mindset. You always focus on the best possible outcome in a situation.
You have the natural ability to see two steps ahead of your CEO and proactively anticipate needs.
You have a strong ability to close loops, and you are always proactively looking for loops that need to be closed in a project or plan.
You have a flexible lifestyle to have the ability to work some nights and weekends and travel (including outside the country) throughout the year.
You are thorough, and have a strong attention to detail. You read everything, and are frequently the one to make others aware of the details they missed.
You are a critical thinker and a strong problem-solver. You look at every situation from a perspective of “everything is figureoutable”, and are always looking for ways to make things happen.
You always assume the best in others, and you look for the best intent in their actions.
You take pride in your commitment to demonstrate excellence in everything you do. Not perfection…. but excellence. Always.
You thrive in a fast-paced environment and have the ability to not miss the details within that pace.
You enjoy being a key player on a high-performing championship team.
You are self-aware. You understand your strengths and opportunities, you ask for feedback, and you take action on it to better yourself.
You are a strong communicator. You know when to speak up and ask for help.
You are always on time, and show up prepared.
You have a high level of discretion and confidentiality, and have previous experience in roles that require handling of confidential/sensitive information on a regular basis.
You genuinely enjoy attending company events as a host to the rest of the team, and serving in a capacity of recognizing and appreciating the team.
You thrive in the “master event coordinator” role; you take pride in making sure every detail around an event or meeting is perfect; you show up early, check for setup readiness, and think through the details to make sure everything is prepared and runs smoothly.
You are comfortable using task or project management tools.
You have a familiarity with Slack and Airtable (a plus).
You have excellent written and verbal communication skills, and a high level of professionalism.
You have strong business acumen, and at least two years of previous experience as an Executive Assistant in a fast-paced environment.
You are available to meet in-person with Co-Founder 1x/week.
You are a fully dedicated, career EA. You do not have additional side work or side hustles.
RESPONSIBILITIES
Calendar + Schedule Management
Act as the gatekeeper of the Co-Founder’s schedule
Understand the ecosystem of prioritization in the business - who you need to make time for, what things can be moved and what cannot
Plan and block Co-Founder prep time for client meetings
Schedule Co-Founder’s personal appointments: children’s doctor/dentist appointments, interviews with support network candidates, etc.
Ensure all travel details are added to/up-to-date on family calendar
Collaborate with CA-based Co-Founder’s EA to coordinate and schedule communication, planning, meeting preparation, and debrief time for Founders
Coordinate scheduling and communication for all Co-Founder’s personal support network (Nanny, Personal Driver, House Cleaner, etc.)
Ensure Personal Driver has up to date Co-Founder meetings, travel, and appointment itinerary. Follow up to ensure driver is on time
Administration + Inbox Management
Serve as Co-Founder communication liaison to Verb team members. Communicate schedule updates, serve as primary point of contact for any team needs from Co-Founder (review, approval, questions, etc.)
Prepare Co-Founder for day/week and for meetings: provide schedule, recap team needs and items for review, approval, etc.
Organize and manage Co-Founder’s email inbox, reading all communications and create a system for labeling/flagging important items
Order birthday gifts for team, client thank you gifts, and purchase tickets for business and personal events
Attend all meetings with Co-Founder, and keep track of all follow-up items from meetings
Communicate with vendors, brand partners and external stakeholders with a high level of professionalism
Research options for travel, hotel, venues (for business and personal events)
Book travel for all meetings, trips, and events
Travel with Co-Founder (including day trips, overnight, and travel outside the country) to attend meetings and events
Document/meeting agenda preparation
Submit driver expense reports
Ensure timely payments for personal support network
Event Support + Local Errands
Advance venue or restaurant for meetings, dinners and events; ensure rooms are ready and set up prior to Co-Founder/meeting attendee arrival
Event planning and support for all Verb internal team events (Annual Verb Team Holiday Party, Quarterly Team Retreats, etc). Research venues, solicit RFPs, coordinate with all vendors, manage event plan and budget, follow up on team travel bookings, and attend all team events in the role of a host.
Pick-up and return of local packages, items, orders
Schedule vendor check-in calls
******************To be considered for this role, YOU MUST COMPLETE OUR INTERNAL APPLICATION which can be found here by Jan. 23rd:
HTTPS://THEOPSAUTHORITY.TYPEFORM.COM/TO/OW9PRMR9 ******************
ABOUT VERB + SHANNON JONES
Verb is a hybrid consultancy + agency developing brand experiences, partnerships, campaigns and proprietary platforms by partnering with forward-thinking creative leaders looking for new approaches to build communities and expand their brand footprint.
Founded in 2018 by Co-Founders Shannon Jones and Yadira Harrison, they work primarily with clients in the entertainment, technology, and lifestyle industries, and have worked with notable brands including Airbnb, HBO, Netflix, and Amazon.
On a personal note, Shannon Jones is a growth-oriented ISFP-Type on the 16 Personalities Assessment who loves a good inspirational quote or TED Talk, embraces positive vibes, and is a textbook Leo.
Company Description
Verb is a hybrid consultancy + agency developing brand experiences, partnerships, campaigns and proprietary platforms by partnering with forward-thinking creative leaders looking for new approaches to build communities and expand their brand footprint. Founded in 2018 by Co-Founders Shannon Jones and Yadira Harrison, they work primarily with clients in the entertainment, technology, and lifestyle industries, and have worked with notable brands including Airbnb, HBO, Netflix, and Amazon. On a personal note, Shannon Jones is a growth-oriented ISFP-Type on the 16 Personalities Assessment who loves a good inspirational quote or TED Talk, embraces positive vibes, and is a textbook Leo.