VeriSIM Life, a venture-backed firm, is transforming the drug development paradigm using its proprietary artificial intelligence (AI) based biosimulation and prediction platform. We partner with pharmaceutical/biotech companies, premier academic institutions, top-ranked hospital chains, and global non-profit foundations. We are also developing our own drug assets through our pharmaceutical arm.
We are looking for an experienced TEMPORARY executive assistant to support the CEO of our fast-paced organization while our current EA is out on family leave for an unknown period of time. This is a temporary position in the month to month capacity and we are open to part-time. You must be able to support our CEO in PST but you are welcome to live anywhere. You have excellent attention to detail and organizational and time management skills. At VeriSIM, you will join a world class team that provides support and leadership across our business, operational and scientific functions. You will report to the Chief Executive Officer and provide exceptional administrative support to the CEO. You love being in a dynamic startup environment, and are happy to roll up your sleeves. You have an entrepreneurial spirit and thrive on multiple projects in a fast-paced environment. You make great decisions with imperfect information, convert uncertainty into opportunities, and value feedback.
We are based in San Francisco and provide excellent opportunities for professional development and advancement. Want to learn more about us:
Fundraising announcement
CEO presents at Annual Intel's Global summit
Software daily podcast
Responsibilities:
- Maintain calendar of the CEO. Coordinate scheduling of the CEO's meetings via Google Calendar. This means schedule, arrange, and facilitate meetings (sometimes across different time zones)
- Ensure complete preparation for all meetings including researching and writing, agendas, coordinating materials and communicating with attendees
- Track meetings in Asana and ensure follow up from all meetings and events
- NOTE: Calendar is very hectic and includes both external and internal meetings with investors, partners, internal talent, customers and vendors
- Ability to work closely with the VSL operations team to plan and schedule team events
- Maintenance of all relevant files, 99% of files are digital.
- Responsible for tracking expenses
- Responsible for all domestic and international travel arrangements, including flights, ground transportation, hotels, visa coordination, etc. that adhere to our company travel policy
- Understand CEO's personal travel preferences and learn her travel playbook
- Work with travel coordination software (e.g. TripIt)
What We're Looking For:
- Excellent attention to detail and accuracy
- Excellent organizational and time management skills
- Unquestionable ethical standard
- Ability to work within a given budget
- Maintain extensive knowledge of key issues, commitments and priorities of the CEO.
- 5+ years of experience as an Administrative Assistant supporting a senior manager and/or as an Executive Assistant, in a fast-paced environment
- Discretion and experience handling sensitive/confidential information is a must
- Ability to effectively manage and coordinate simultaneous projects, and successfully prioritize multiple tasks with sound judgment
- Outstanding interpersonal and communication skills, both verbal and written, and the demonstrated ability to effectively interface with our team members and our customers, partners, and vendors
- Resourceful, motivated, efficient, and proactive
- Ability to protect confidential and proprietary information of the company and previous experience handling sensitive/confidential information is a must
- Ability to perform and adapt under pressure
- Excellent overall computer skills
- Proficiency in Google Workspace (specifically Gmail, Google Calendar, Google Docs, Google Sheets, and Google Slides)
- Bachelor's degree preferred, but not required