Title: Administrative Assistant, Intermediate

Details:

Status: Full-Time

Schedule: 0800hrs - 1630hrs EST; All Weekdays

Location: On-Site; Aberdeen, MD 21001

Supervisory: No

Position Summary: This position will provide a variety of daily administrative and receptionist support tasks across multiple departments. The employee will be highly proficient with Microsoft Office products and self-motivated about learning new processes. The employee should have excellent verbal and written communication skills and maintain a professional demeanor. This on-site position will be located in the Reception Area of a Department of Defense (DoD) security locked facility; no remote or hybrid working environment is possible for this position at this time.

Key Roles/Duties:

Perform a variety of routine tasks to facilitate the executive administrative functions across the company’s front office mission

Perform daily administrative functions generally involving work of a confidential nature

Oversee records management to maintain audit compliance

Greet all Front Door entrances and exits in a professional manner and follow established security protocols to include Foreign and Domestic visitor sign-in procedures

Answer routine email, snail mail, deliveries, phone, and in-person inquiries tactfully and professionally; follow up where needed

Arrange internal and external meetings and setup reminders within Outlook’s calendar feature

Handle all communications within eight (8) business hours, or four (4) business hours if Urgent request

Draft, prepare, review, and/or proofread products according to established company guidelines, policies, and standard operating procedures

Maintain basic order of the Reception Area and/or VIP Guest Areas

Coordinate and supply supporting materials and/or meeting minutes for all requested meetings

Maintain the Front Desk Quick Reference Guide binder

Basic Qualifications:

High School diploma or General Education Development (GED)

2+ years of experience with secretarial or administrative work in a professional environment

Possession of excellent verbal and written communication skills

Demonstrated experience with Microsoft Office software applications and features of each application (i.e. Excel, PowerPoint, Word, etc.)

Excellent time management and organizational skills

High frequency of computer keyboarding and technology utilization

Ability to work independently and proactively

Preferred Qualifications:

5+ plus years of demonstrated clerical or administrative experience

Secretarial or administrative work experience within the Department of Defense (DoD) or Telecommunications Industry

Associate’s or Bachelor’s degree

Travel:

Minimal, local travel less than 10% of the year

Clearance: Applicants selected will be subject to a background check and/or security investigation and may need to meet eligibility requirements for access to classified information

No clearance required, but preferred