Job Description

Assists the Executive Director in the general administration of the Housing Authority functions including; Facility Administration, Human Resources, Tenant Administration, Risk Control and Purchasing.  Provides administrative and secretarial support to the Executive Director or as directed by the Executive Director.

We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

RESPONSIBILITIES

• Act as the point of contact between the Executive Director and internal/external clients
• Follows through
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain and arrange meetings, appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system

SKILLS

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• High School degree; additional qualification as personal assistant would be considered an advantage

Job Type: Full-time with Benefits

Pay: $17.00 - $21.00 per hour