SENIOR ACCOUNTANT JOB DESCRIPTION

• Job Title: Senior Accountant (supervisory)
• Status: Exempt
• Department: Accounting
• Reports To: Controller/CFO
• Direct reports: potentially 2-3 AP Staff

General Summary:

Senior Accountant is responsible for the daily operations of the accounting department. For Accounts Payable (A/P) portion, candidate will be responsible for conducting full cycle AP including matching, verifying, batching and coding. For Accounts Receivable (A/R) portion, the candidate will resolve disputes related to accounting issues associated with the collection of receivables, billing, credit memos and various types of allowances, and ensure customer account balances are accurate and current. For General Ledger (G/L) portion, the candidate require to book monthly journal entry, reverse journal entry, bank reconciliation, close the books and work on financial statement in timely manner.

Essential Duties and Responsibilities:

• Create, review and approve all general ledger entries
• Monitor cash flow and work on cash forecast report weekly
• Prepare and book adjusting entries for various business units as needed
• Review reconciliations of the accounting systems via operation systems
• Prepare and review financial statements
  
• Prepare and review commission statements
  
• Prepare consolidated financial statements for management if need
  
• Prepare required documents for any CPA audits if need
  
• Ensure all “books” are closed on time
  
• Review all year end financials, making adjustments as needed, and preparing year end financials for CPA and tax returns ensuring that they are accurate and are filed on time
  
• Process invoices for payment
  
• Code invoices to the proper GL accounts Initiate check runs
  
• Interaction with vendors and review of vendor aging report
  
• Filing and other administrative duties as assigned
  
• Perform daily processing and verifying of accounting transactions
  
• Accounts payable & receivable, bank reconciliation, etc.
  
• Reconcile discrepancies from the sub-ledger to the general ledger
  
• Recruit, train, and develop teams for daily accounting functions/ operations
  
• Set up new customers rates in different systems and work with operation
  
• In-charge on the actions of any uncollectable accounts
  
• Maintain up-to-date billing system
  
• Follow up, collection and allocation of payments
  
• Carry out billing, collection and reporting activities according to specific deadlines
  
• Reconciliation of customer and vendor accounts
  
• Monitoring customer account details for non payments, delayed payments and other irregularities
• Maintain accounts receivable customer files and billing notes
  
• Follow established procedures for processing receipts, cash etc
  
• Prepare bank deposits , cash receipt and apply
• Investigate and resolve customer queries
  
• Communicating with customers via phone, email or mail
• Perform other administrative and ad-hoc reporting duties associate with the full-cycle AP process and AR as necessary

Qualifications:

To perform this job successfully the candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or abilities required.

• Bachelor's degree in accounting or finance or a similar field
• 5+ years of experience as a senior accountant
• Distribution/3PL/Retail and Inventory industry experience a plus
  
• Must have advanced proficiency in Microsoft Office (Excel, Word, Outlook)
• Must be able to effectively multi-task in a fast paced environment
• Experience with MS Dynamics (formerly GreatPlanes/GP) preferred
  
• Ability to prioritize and communicate effectively to achieve organizational goals.
• Excellent problem-solving and analytical skills
• Strong work ethic and attention to detail