Our client is a Real Estate Private Equity company in Beverly Hills. They are looking for a Construction Admin to support Project Managers on all capital improvement projects. A very stable and well-diversified company with lots of growth opportunity. 

Requirements

• Strong experience with Yardi Software
• Construction industry experience
• Experience with lien releases, W-9's and Certificates of Insurance

Job Description

• Input & maintain new jobs, budgets, & contracts in Yardi Job Cost for TI’s & CM/MF IM3’s
• Code invoices and send to AP for processing
• Verify accuracy of invoices & request any necessary revisions
• Work with vendors to collect proper paperwork needed in order to process invoices
• Lien releases, close-out documents, signed CO’s, COI’s, W9’s
• Track TI overages, invoice the Tenant, and request for the charge to be posted to their rent statement
• Keep the Director of Construction’s TI project trackers accurate
• Code & sign off on PCARD purchases for 6 employees
• Update Accounting’s Cash Flow Tracker with current budgets and costs spent to date
• Send out monthly TI/Landlord Work reports
• Work with Construction & Operations during quarterly distributions to determine revisions needed
• Review & process TI Allowance reimbursement draw requests for Tenant performed TI’s
• Provide the CM’s & Construction Director with a project’s financial breakdown whenever requested
• Work with the Construction Director to approve new jobs and budget revisions in Yardi
• Review Lease language for Landlord obligation on TI’s
• Prepare PO’s, Notices of Non Responsibility, and initial contract drafts
• Track preliminary lien notices
• Provide year-end accrual support
• Misc. administrative work when requested