Job Description

The Veterinary De Novo Project Manager is responsible for leading and coordinating all aspects of new hospital openings, while partnering closely with Construction Project Manager, Operations, Practice Managers, and Partner DVMs. This role serves as the primary point of contact and source of support for practice leadership throughout the De Novo process—from pre-opening planning through grand opening and operational handoff. Ensuring projects are delivered on time, within budget, and aligned with clinical and operational standards.

The ideal candidate is highly organized, detail-oriented, and experienced in veterinary operations, with a strong ability to manage multiple projects simultaneously.

Key Responsibilities

• Serve as the primary contact for Practice Managers and Partner DVMs throughout the De Novo process
• Act as a trusted resource and support partner, guiding practices through setup, timelines, and readiness milestones
• Coordinate set up of vendor accounts, including medical suppliers, laboratories, waste management, and service providers
• Manage the setup of utilities (internet, phone, etc.) for new hospitals
• Coordinate equipment, furniture, and inventory ordering, ensuring alignment with Alliance standards and practice needs
• Track ordering, deliveries, and installations ensuring to meet all deadlines
• Oversee implementation and setup of Practice Management Software (PIMS) and coordinate with IT and training teams
• Ensure readiness of operational systems including phones, computers, printers, and network infrastructure
• Maintain detailed project timelines, checklists, and documentation for each De Novo
• Collaborate cross-functionally with Development, Construction, IT, Marketing, HR, and Operations teams
• Support pre-opening activities, including dry runs, staffing readiness, and opening-day coordination
• Facilitate a smooth transition from project phase to ongoing operational ownership

Qualifications

Qualifications

• 3–7+ years of experience in veterinary operations and/or veterinary management
• Strong understanding of veterinary hospital operations and workflows
• Proven ability to manage multiple projects simultaneously with competing deadlines
• High level of organization, attention to detail, and follow-through
• Excellent communication and relationship-building skills
• Proficiency with project management tools, spreadsheets, and practice management systems
• Willingness to travel as needed to support openings (typically 30-50%)

Preferred Experience

• Prior experience supporting veterinary De Novos or hospital openings
• Experience within a multi-site veterinary organization
• Familiarity with common veterinary vendors, equipment, and PIMS platforms

Core Competencies

• Highly organized and detail-oriented
• Strong problem-solving and decision-making skills
• Ability to work independently and manage ambiguity
• Collaborative, relationship-driven leadership style
• Comfortable in fast-paced, growth-oriented environments

Additional Information

** We offer our staff:**

• Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA)
• Employee Assistance Program
• Paid Vacation and Sick Time for ALL Employees
• Paid Bereavement Program
• Paid Parental Leave Program
• Competitive Compensation
• Career Development Opportunities
• Referral Bonus Program for most positions!
• *Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check.

** ** ** Note – some benefits may only be available to or vary slightly for full time employment status vs part time status.*****