Benefits:

Competitive salary

Executive Assistance Vice Chancellor Academic Affairs Houston, TX. Need Locals Only

ESSENTIAL JOB FUNCTIONS:

Completes a broad variety of administrative tasks for the VC Academic Affairs including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Plans, coordinates, and ensures the VC Academic Affairs' schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the VC Academic Affairs' time and office

Communicates directly, and on behalf of the VC Academic Affairs internally and externally on matters related to System Office initiatives

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VC Academic Affairs, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response

Provides a bridge for smooth communication between the VC Academic Affairs' office and internal constituents, demonstrating leadership to maintain credibility, trust, and support

Works closely and effectively with the VC Academic Affairs to keep them well informed of upcoming commitments and responsibilities, following up appropriately

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the VC Academic Affairs

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Monitors budget expenditures for the Office of Academic Affairs

Responsible for other reasonably, related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

Excellent verbal and written communication

Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships with staff, board members and, external partners

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Emotional maturity

Highly resourceful team-player, with the ability to also be extremely effective independently

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response

Demonstrated ability to achieve high performance goals

Proficiency with Microsoft Office products

Ability to effectively plan and manage multiple projects

Ability to handle highly sensitive information with absolute confidentiality and professionalism

Ability to work under pressure and meet deadlines while continuing to present a positive attitude, patience, poise, and a good sense of humor

Ability to work flexible office hours to meet the needs of the position