Job Description

• $35 - 45 per hour depending on skills and experience

• 1099 contractor position

• Remote

• Approximately 40 hours per week

COMPANY WORKING IN THE COMMUNICATIONS INDUSTRY

Our mission is to help each person find, develop, and use their voice to achieve their most ambitious goals. We do this by providing voice training for speakers and teamsingers, as individuals and corporations, via online courses and live training experiences. VIRTUAL PROJECT COORDINATOR

Our fast moving, high-performing company has multiple recurring projects and programs that need a star project coordinator to see their associated tasks and logistics through to completion.

Most of our work and many of our clients are high-profile, so you’ll always meet the highest standards of professionalism and attention to detail.

While most project tasks are recurring, you’ll have enough variety that no two days will be identical.

We trust and empower our team. So, you’ll self-manage and organize your time to achieve what needs to get done. You’ll be empowered to think critically and tactfully to find a solution. Sometimes, stuff happens and our team will look to you to be available, thoughtfully reactive, and a fast first responder in finding a solution.

KEY RESPONSIBILITIES OF THE ROLE

As our star Project Coordinator, you'll be responsible for tracking, executing, coordinating, managing and sometimes planning, the tasks and project needs for several of our recurring programs.

You’ll be at the center of the ring -- ensuring all details are handled on time, to high standards, and without much oversight. On your watch, no ball is ever dropped.

Overall, most of your work will fall under these 2 categories:

OPERATIONAL / TECHNICAL / LOGISTICAL TASKS (90% OF YOUR TIME)

Some of the tasks required to complete your projects may include:

• Collecting, organizing and delivering assets to the right person in our team here at the right time
• Building and scheduling broadcast emails (We’ll provide the copy.)
• Google calendar management–adding and changing appointments—may also include reaching out to clients who need to be rebooked, in the event of a project timeline change
• Collecting, finding and sharing assets like videos, images, or session recordings
• Downloading recordings off Zoom, uploading videos to webpages
• Exporting/pulling performance data to determine commission payments
• Building and scheduling SMS notifications to our clients
• Create and manage Google Sheets and Google Docs in Google Drive
• Checking payment history for our highest-caliber clients and sending invoices (using Zoho), updating spreadsheets and occasionally following up via phone or email
• Event logistics and planning – e.g. requesting and managing hotel and restaurant bookings, arranging limos and venue agreements

PLANNING / SOP AND PROCESS TIMELINES AND OPTIMIZATION (10% OF YOUR TIME)

• Each month/program cycle, you’ll create a fresh tracking/program management spreadsheet, complete with timelines, due dates, and assigned responsible team members
• When a project is new, you’ll lead the charge on creating a plan and following it each month/program cycle
• You will be coordinating, following up with or managing team members who need to give you deliverables in order to complete your project.
• When you’re not personally pulling a project through, you’re looking for new efficiencies to improve how we do recurring projects.

YOU HAVE

• Your own computer equipment and outstanding internet connection
• 3+ years of professional project management experience.
• You have applicable experience in organizational- and logistically-intensive jobs. (For example: event planning, wedding planning, software project management, executive assistant, travel/tour itineraries, etc.)
• (Additional perk) You’ve worked with CRMs and other staples of digital marketing, e-commerce, or digitally based companies

IF YOU ARE INTERESTED PLEASE CONTACT US AND WE WILL BE IN TOUCH WITH FURTHER DETAILS. WE LOOK FORWARD TO HEARING FROM YOU!

Company Description

Vinehouse Hiring is acting on behalf of our client. More details will be disclosed upon application.